JOB TITLE: Personal Assistant to Director

Location: Kolkata, West Bengal

Job Type: Full-time

Qualification: MBA – Mandatory

JOB SUMMARY

We are looking for a well-organized, proactive and responsible Personal Assistant to support the Director in day-to-day coordination, scheduling, communication and administrative activities.

The candidate will act as a bridge between the Director and different departments/employees and will be responsible for ensuring smooth communication, timely follow-ups and execution of assigned tasks.

KEY RESPONSIBILITIES

- Manage and maintain the Director’s daily schedule, appointments, meetings and reminders.
- Schedule and coordinate internal and external meetings with different departments, clients and stakeholders.
- Act as a communication bridge between the Director and employees/departments.
- Coordinate with different departments and follow up on assigned tasks, action points and pending activities.
- Prepare reports, presentations, meeting agendas, minutes and other documents as required.
- Maintain proper records and ensure timely submission of reports and updates.
- Manage travel arrangements including tickets, transportation, accommodation and travel schedules.
- Keep the Director updated about important meetings, deadlines, pending tasks and follow-ups.




- Set timely alerts and reminders for meetings, appointments, deadlines and key activities.
- Coordinate with different departments to ensure smooth flow of information and timely completion of activities.
- Handle confidential information and maintain complete discretion.
- Perform other administrative, coordination and support activities assigned by the Director.

REQUIRED QUALIFICATION AND SKILLS
- MBA qualification is mandatory.
- Previous experience as Personal Assistant, Executive Assistant, Management Coordinator or in a similar role will be preferred.
- Excellent verbal and written communication skills.
- Strong coordination, follow-up and organizational skills.
- Good knowledge of MS Office, especially MS Excel, Word and PowerPoint.
- Ability to manage multiple tasks, schedules and priorities effectively.
- Professional, presentable and disciplined approach.
- Strong attention to detail and confidentiality.

KEY SKILLS Personal Assistant | Executive Assistant | Director Coordination | Meeting Coordination | Scheduling | Travel Management | Report Preparation | MS Excel | MS Office | Department Coordination | Follow-up | Administrative Support

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Personal Assistant to Managing Director (Kolkata)
🏢 VLS TIME u0026 VISION
📍 Kolkata