We are looking for a responsible, well-organized, trustworthy, and proactive individual to provide direct administrative and coordination support to the Managing Director while also assisting with routine office administration activities.
Key Responsibilities
Manage and coordinate the MD’s daily schedule, meetings, and appointments.
Maintain the MD’s calendar and remind him about important meetings and commitments.
Coordinate with employees, clients, vendors, and other stakeholders on behalf of the MD when required.
Prepare and organize documents, reports, presentations, and meeting materials.
Take meeting notes/MOM and follow up on assigned action points.
Handle confidential information and documents with complete discretion.
Coordinate internal and external meetings and ensure necessary arrangements are made.
Follow up with concerned departments on tasks assigned by the MD.
Manage calls, messages, correspondence, and communication for the MD as required.
Assist the MD with travel arrangements, hotel bookings, tickets, and other travel-related requirements.
Maintain proper records and filing of significant documents.