Role Title: Office Administrator

Department: Operations

Location: Bengaluru

Work Mode: Onsite

Employment Type: Full time

Experience: 1–2 years

Status: Active

Role Overview

Arkain Games is looking for an Office Administrator to keep our Bengaluru office running smoothly every day. You'll manage our vendors, supervise housekeeping staff, run the pantry, and make sure the workspace is clean, stocked, and ready for our team of developers, artists, designers, and production staff. This is a hands-on role for someone who is organised, reliable, and takes ownership of the small details that keep a fast-growing studio productive.

Skills & Experience

- Required Skills
- 1–2 years of experience in office administration, facilities, or front office operations
- Experience coordinating with vendors and service providers
- Experience supervising housekeeping or support staff
- Strong organisational and multitasking abilities
- Good communication skills in English; Kannada or Hindi is a plus
- Working knowledge of MS Office or Google Workspace (Sheets, Docs, Calendar)
- Basic record-keeping for inventory, expenses, and invoices
- Preferred Experience
- Experience in a startup or technology company
- Experience managing a pantry or cafeteria supplies
- Familiarity with basic office equipment (printers, Wi-Fi routers, access systems)

Key Responsibilities

- Vendor Management: Act as the day-to-day point of contact for office vendors.
- Coordinate with housekeeping, security, pantry suppliers, courier, internet, and maintenance vendors
- Schedule routine services and follow up on service issues
- Track vendor performance and flag recurring problems to the Operations lead
- Collect and verify vendor invoices and keep vendor contact records and documentation up to date
- Support the onboarding of new vendors and gather quotes when needed
- Housekeeping Staff Management: Make sure the office stays clean and presentable.




- Assign daily duties and cleaning schedules to housekeeping staff
- Monitor cleanliness of workspaces, meeting rooms, washrooms, and the pantry
- Track attendance and shifts of housekeeping staff
- Conduct daily walkthroughs and address issues promptly
- Pantry Management: Keep the pantry well stocked and well run.
- Maintain stock of snacks, beverages, and pantry consumables
- Track consumption and reorder before items run out
- Coordinate with pantry suppliers on deliveries and quality
- Ensure pantry hygiene and food safety standards
- Arrange refreshments for meetings, celebrations, and team events
- Office Supplies & Inventory: Manage everyday office supplies and assets.
- Order stationery, cleaning supplies, and office consumables
- Maintain inventory records of supplies and office assets
- Support the IT team with tracking hardware and equipment
- Keep procurement cost-efficient and within the monthly budget
- Front Desk & Visitor Management: Be the first point of contact at the office.
- Greet visitors, candidates, and guests and manage the visitor log
- Receive and distribute couriers and deliveries
- Manage meeting room bookings and room readiness
- Facility Upkeep: Keep the office functional every day.
- Run a daily opening and closing checklist (lights, AC, utilities, security)
- Report and follow up on repairs for electricity, water, internet, and equipment
- Maintain first-aid kits and basic safety equipment
- Administrative Support: Assist the Operations and HR teams.
- Support new joiner setup (desk, ID card, access, welcome kit)
- Help organise team events, celebrations, and outings
- Maintain petty cash and submit monthly expense reports

Benefits

- Company retreats & team outings
- Open Leave Policy

Pay: ₹220,000.00 - ₹350,000.00 per year

Benefits

- Health insurance
- Paid sick time
- Paid time off

Language:
- Kannada (Required)

Willingness to travel:
- 25% (Preferred)

Work Location: In person

📌 Office Administrator (Bengaluru)
🏢 Arkain Games India
📍 Bengaluru