Role & responsibilities

- Strategic Venue & Supplier Sourcing
- Lead venue sourcing activities for meetings, conferences, leadership events, training programmes, offsites and client-facing events.
- Analyse event requirements and develop sourcing strategies aligned with business objectives, budget and attendee experience expectations.
- Source and evaluate hotels, convention centres, resorts, event venues, destination management companies (DMCs), event agencies and other event suppliers.
- Conduct market research and benchmark venue rates, supplier capabilities and industry trends to support decision-making.
- Provide venue recommendations based on location suitability, contractual terms, operational feasibility, attendee experience and commercial value.
- Contract Negotiation & Commercial Management
- Lead RFP, RFQ and proposal evaluation processes for hotels, venues and event suppliers.
- Negotiate commercial terms, pricing, concessions and contractual protections to maximise value and mitigate risk.
- Ensure all supplier agreements comply with EY procurement policies, legal requirements and standard contract templates.
- Drive savings initiatives through strategic sourcing, preferred supplier utilisation and volume-based negotiations.
- Support supplier renewals and contract reviews while maintaining a strong supplier governance framework.
- Hospitality & Industry Expertise
- Serve as the M&E; team's subject matter expert on hotel operations, venue management and hospitality contracting.
- Demonstrate robust knowledge of hotel industry terminology including:
- Guest room blocks and pickup analysis

- Attrition and cancellation clauses
- Food & Beverage minimum commitments

- Meeting room rental structures
- Complimentary ratios and concession strategies
- Revenue displacement and peak period pricing
- Force majeure and risk mitigation clauses




- Commission and non-commission models, and negotiated rate structures
- Advise stakeholders on hotel operational considerations that impact cost, attendee experience and event success.
- Maintain knowledge of regional and global hospitality market trends, supplier capabilities and emerging venue solutions.
- Supplier Performance & Governance
- Monitor supplier performance against contractual service levels and programme expectations.
- Support supplier onboarding, due diligence and ongoing relationship management activities.
- Maintain sourcing databases, preferred supplier catalogues and venue intelligence resources.
- Identify opportunities to enhance supplier performance, improve service delivery and strengthen strategic partnerships.
- Reporting & Process Improvement
- Analyse sourcing activity, contract performance and savings opportunities through reporting and KPI management.
- Support compliance monitoring and programme governance initiatives across the M&E; function.
- Drive continuous improvement initiatives to streamline sourcing processes, improve stakeholder experience and enhance programme efficiencies.
- Own and drive data entry and accuracy on CVENT and contract uploads on ARIBA
- Support sourcing-related technology platforms, databases and supplier management tools.

Preferred candidate profile

- Minimum 3 5 years of experience in hotel sales, venue sourcing, hospitality procurement, destination management, corporate event management or strategic sourcing.
- Strong experience negotiating hotel contracts and managing large-scale venue sourcing projects.
- Experience working with global hotel chains, event agencies and hospitality suppliers.
- Demonstrated knowledge of meetings and events operations and procurement practices.
- Experience working in multinational, matrixed and stakeholder-driven environments is highly desirable.

📌 Meetings & Events - Sourcing specialist (Bengaluru)
🏢 EY
📍 Bengaluru