Junior Purchase Coordinator – Branding & Production

Company: Qeni Pvt. Ltd. (Creatari)

Location: Kochi, Kerala

Job Type: Full-time

Experience: 0–2 Years

Salary: ₹25,000 per month

About Qeni Pvt. Ltd.

Qeni Pvt. Ltd., through its brand Creatari, is a Kochi-based branding and production company. We imagine, create and implement — delivering end-to-end solutions in branding management, creative production, digital and HP Latex printing, laser cutting and CNC routing, design, signage, and exhibition stall production for clients across India.

Job Summary

We are looking for an organised and detail-oriented Junior Purchase Coordinator to manage stock status, coordinate with vendors, and finalise material rates for our branding and production projects.

The role involves passing approved quotations to the Finance team and following up with vendors to ensure materials reach us on time, at the right price and quality.

Key Responsibilities

- Monitor and maintain the stock status of production materials (flex, vinyl, acrylic, sunboard, ACP, MDF, inks, hardware, etc.) and keep stock registers updated.
- Flag low-stock items and plan purchases in line with upcoming project requirements.
- Coordinate with the project, design and production teams to understand material requirements for each job.
- Request quotations from vendors and compare rates, quality and delivery timelines.
- Negotiate and finalise rates with vendors in consultation with management.
- Prepare quotation comparison statements and pass approved quotes to the Finance team for processing and payment.
- Raise purchase orders and share them with vendors.
- Follow up with vendors on order confirmation,



dispatch and delivery to meet project deadlines.
- Check received materials against purchase orders for quantity and quality, and coordinate returns or replacements when needed.
- Coordinate with Finance on vendor invoices, payment status and pending bills.
- Maintain an updated vendor database and accurate purchase records.
- Build valuable working relationships with existing vendors and identify new, reliable suppliers.

Requirements

- Bachelor's Degree in Commerce, Business Administration, Supply Chain, or a related field.
- 0–2 years of experience in Purchase, Procurement, Stores or Inventory Coordination. Freshers with strong coordination skills may apply.
- Experience in Printing, Signage, Branding, Fabrication, Advertising or Events is preferred.
- Good communication and negotiation skills in English and Malayalam.
- Working knowledge of MS Excel (stock sheets, comparison statements) and email.
- Well organised, detail-oriented and able to handle multiple vendor follow-ups at once.
- Two-wheeler preferred for occasional vendor and market visits within Kochi.

Preferred Skill

- Purchase & Procurement
- Inventory / Stock Management
- Vendor Coordination
- Rate Negotiation
- Quotation Comparison
- Purchase Order Processing
- Microsoft Office - Excel and Outlook
- Tally or Accounting Software (basic knowledge is an advantage)

Salary & Benefits Salary: ₹25,000 per month

Travel Allowance (for vendor visits)

Mobile Reimbursement

Career Growth Opportunities

Supportive and Creative Work Environment

Work Location Kochi, Kerala

Pay: ₹25,000.00 per month

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 Junior Purchase Coordinator – Branding & Production (Kochi)
🏢 Qeni
📍 Kochi