Job Title: IT Asset Management Executive

Location: Kochi, Kerala

Work Mode: Work from Office

Experience: 2+ Years

Employment Type: Full-Time

Job Summary

We are looking for an organized and detail-oriented IT Asset Management Executive to manage and coordinate the complete lifecycle of company IT assets, including laptops, desktops, monitors, peripherals and other IT equipment.

The role involves maintaining accurate asset records, coordinating asset allocation and recovery, supporting employee onboarding and exits, managing documentation, and coordinating with the IMS team and external service vendors.

Key Responsibilities

IT Asset Management & Inventory

- Maintain accurate inventory of all company IT assets.
- Maintain asset details including asset ID, serial number, make/model, purchase date, warranty, status and assigned employee.
- Ensure proper asset tagging and documentation.
- Conduct periodic physical verification and reconciliation.
- Update asset records for issue, transfer, return, replacement and retirement.

New Employee Onboarding

- Coordinate IT asset requirements for current employees.
- Arrange laptops, desktops and peripherals.
- Coordinate with IMS for OS installation, software configuration and security setup.
- Coordinate with vendors for servicing or preparation when required.
- Complete asset handover documentation and obtain employee acknowledgement.

Employee Exit & Asset Recovery

- Coordinate recovery of IT assets during employee resignation, transfer or separation.
- Verify returned assets against allocation records.
- Document any visible damage or missing items.




- Coordinate with IMS for technical verification and security/data checks.
- Update asset status for storage, reassignment or servicing.

Vendor & Internal Coordination

- Coordinate with employees, HR, IMS and external vendors for asset-related activities.
- Raise and track requests for repair, servicing and replacement.
- Follow up with vendors until service requests are closed.
- Maintain vendor movement and service records.

Documentation & Reporting

- Maintain asset handover, return and transfer records.
- Maintain warranty, AMC and service records.
- Prepare reports covering assigned, available, under-repair and pending-recovery assets.
- Support internal and external audits with accurate documentation.

Required Qualifications & Skills

- 2+ years of experience in IT Asset Management, IT Administration, IT Operations Administration, Asset Coordination or a similar role.
- Hands-on experience maintaining IT asset inventories and records.
- Good knowledge of MS Excel / Google Sheets.
- Strong documentation, coordination and follow-up skills.
- Experience supporting employee onboarding and exit asset processes.
- Good written and verbal communication skills.
- Strong organizational and record-keeping abilities.

Preferred Skills





- Experience with IT Asset Management, ITSM, ERP or HRMS systems.
- Experience with asset tagging and physical verification.
- Exposure to IT procurement, warranty and AMC coordination.
- Experience coordinating with hardware/service vendors.
- Basic understanding of IT infrastructure and workplace IT equipment.

Key Attributes

- Highly organized and detail-oriented.
- Process-oriented and systematic.
- Responsible and trustworthy in handling company assets.
- Strong ownership of asset records.
- Comfortable coordinating with multiple stakeholders.
- Able to independently manage day-to-day IT asset activities.

Candidates with relevant IT asset management/IT administration experience are encouraged to apply. Pay: ₹200,000.00 - ₹300,000.00 per year

Application Question(s)

- How many years of experience do you have in IT Asset Management or IT Administration?
- Do you have hands-on experience maintaining IT asset inventory/asset registers?
- Which IT assets have you handled?
- Do you have experience with asset tagging, physical verification and reconciliation?
- Have you handled IT asset allocation and handover during employee onboarding?
- Have you handled IT asset recovery during employee exit/separation?
- Are you comfortable using MS Excel/Google Sheets for maintaining asset records and reports?
- Do you have experience coordinating IT asset repairs, replacements, warranty/AMC or service requests?
- Have you coordinated with IT/IMS teams, HR, employees and external hardware/service vendors?

Work Location: In person

📌 IT Asset Management Executive (Kochi)
🏢 Soffit Infrastructure Services (P
📍 Kochi