Reports To: Lead Indirect Procurement

Location: Belagavi, Karnataka

Role Purpose: The Indirect Buyer will support end-to-end procurement execution for indirect categories including CAPEX, consumables especially Cutting Tools, Fixtures, Toolings.

The role is responsible for managing end-to-end supply chain, costing, continuous improvements for these commodities.

Activities include vendor onboarding, RFQ preparation and floating, quote follow-up and summarization, PR-to-PO conversion, supplier follow-up, GRN coordination, and SAP transactional discipline to ensure timely availability of materials and services for business operations.

Organizational Scope

Key Interfaces:

- Internal: Engineering, Projects, Production, Admin, Maintenance, IT, Quality, Finance, HR
- External: Vendors (Local & Global) Tooling Partners, Fixture Manufacturers

Team Management: Individual contributor

Key Responsibilities

1. Develop strategy for assigned commodities (Cutting Tools, Toolings & Fixtures)

- Understand market conditions, current supply vs demand & conceptualize short term, long-term plans, finalize after discussions with management.
- Identify, Assess & Develop new suppliers as required
- Conduct Monthly reviews with Suppliers to control costs, quality & delivery
- Responsible for managing Cutting Tools recurring costs as per budget.

1. PR-to-PO Procurement Execution

- Convert approved purchase requisitions into accurate purchase orders in SAP as per procurement policy and approval matrix.
- Ensure correct vendor, price, tax, delivery schedule, payment terms, item description, and document references in each PO.
- Track open PRs,



pending approvals, PO release status, and closure actions on a daily/weekly basis.

1. RFQ Handling & Quote Management

- Prepare, float RFQs to approved / potential suppliers based on needs, specifications.
- Follow up for timely quote submission and prepare comparative quote summaries for review and decision making.
- Coordinate with users and suppliers to close clarifications related to scope, specifications, delivery, taxes, warranty, and service terms.

1. Vendor Onboarding & Supplier Coordination

- Support vendor onboarding documentation, basic evaluation inputs, statutory details, NDA / compliance forms, and ERP master creation requirements.
- Maintain regular follow-up with suppliers for order acknowledgement, delivery commitment, dispatch status, and documentation.
- Escalate delivery delays, supplier non-responsiveness through escalation channels.

1. GRN & Invoice Closure Support

- Coordinate with Stores, QA, Finance to support timely GRN and invoice processing.
- Resolve mismatches related to PO quantity, price, tax, delivery documents, service completion confirmation, or acceptance notes.
- Maintain clean procurement records for audit readiness and PO-to-invoice traceability.

1. SAP,



Compliance & Reporting Discipline

- Ensure SAP accuracy for PR, PO, GRN follow-up, supplier data, and open order reports.
- Maintain trackers, quote comparisons, supplier follow-up, and pending action dashboards.
- Follow internal procurement policy, SEZ/statutory requirements

Key Metrics of Success

- PR-to-PO conversion cycle time
- RFQ turnaround time and quote comparison accuracy
- PO accuracy and SAP transactional compliance
- Supplier delivery follow-up effectiveness
- GRN / invoice closure support turnaround
- Documentation and audit readiness

Qualifications & Experience:

Education :

- Graduate / Diploma / B.E. / B.Tech. in Mechanical, Electrical, Industrial, Commerce, or related discipline.
- MBA in Supply Chain / Operations is desirable but not mandatory

Experience: 5 – 10 years of experience in indirect procurement / buying / purchase operations.

- Exposure to CAPEX, services, consumables, MRO, or plant procurement preferred.
- Experience in aerospace, automotive, or general manufacturing industry preferred.
- Hands-on SAP procurement transaction experience is required.

Skills:

- Strategic Sourcing
- SAP PR-to-PO transaction handling
- RFQ preparation, quote follow-up, and comparative statement preparation
- Supplier follow-up and expediting discipline
- Basic commercial understanding of price, tax, delivery, warranty, and payment terms
- Excel tracker / dashboard working ability
- Clear communication, documentation discipline, and stakeholder coordination

Execution mindset with robust attention to detail.

📌 Indirect Buyer (CAPEX | Consumables) (Belagavi)
🏢 Aequs
📍 Belagavi