Role & responsibilities

HR Assistant Roles & Responsibilities

Industry: Real Estate / Infrastructure Company

1. Recruitment & Hiring

- Assist in preparing job descriptions and job postings.
- Source candidates through job portals, social media, references, and recruitment agencies.
- Screen CVs and shortlist suitable candidates.
- Coordinate interviews with department heads and management.
- Maintain candidate records and recruitment status.
- Assist in preparing offer and appointment letters.

2. Employee Onboarding

- Coordinate joining formalities and document collection.
- Prepare employee files and maintain required records.
- Support induction and introduction of new employees.
- Ensure employees understand company policies, rules, and procedures.

3. Attendance & Leave Management

- Maintain daily attendance, late-coming, leave, and movement records.
- Track employee absenteeism and prepare attendance reports.
- Coordinate attendance information with Accounts/Payroll for salary processing.
- Maintain records of overtime, incentives, and deductions where applicable.

4. Employee Records & HRMS

- Maintain updated employee personal files and HR documentation.
- Update employee information in HRMS or Excel records.
- Maintain records of confirmation, transfers, promotions, and resignations.
- Ensure proper filing and confidentiality of employee information.

5. Employee Support & Coordination

- Handle routine employee queries regarding HR policies, leave, attendance, and documentation.




- Coordinate with employees and department heads for HR-related matters.
- Assist in employee engagement activities, celebrations, and welfare programs.
- Support management in maintaining a positive workplace environment.

6. Performance & Confirmation

- Track probation periods and confirmation dates.
- Coordinate performance appraisal documentation.
- Maintain records of employee performance reviews and feedback.

7. Compliance & Documentation

- Assist in maintaining statutory and HR compliance records.
- Support preparation of required HR reports and documentation.
- Ensure employee documents are complete and properly maintained.

8. Exit & Full & Final Process

- Assist with resignation and exit formalities.
- Conduct/coordinate exit interviews.
- Collect company assets and documents from departing employees.
- Coordinate with Accounts and relevant departments for full & final settlement.

9. General HR Administration

- Prepare daily, weekly, and monthly HR reports.
- Maintain HR registers, files, and correspondence.
- Assist the HR Manager in day-to-day HR activities.
- Maintain strict confidentiality of employee and company information.

Key Skills

- Good communication and interpersonal skills
- Basic knowledge of recruitment and HR processes
- MS Office / Excel knowledge
- HRMS knowledge is an advantage
- Valuable documentation and record-keeping skills
- Coordination and follow-up skills
- Time management and confidentiality
- Knowledge of labour laws and HR compliance is an advantage

Preferred candidate profile

📌 Hr Assistant (Ahmedabad)
🏢 Dharmadev Infrastructure
📍 Ahmedabad