Head of Administration

Thinkers’ Valley World School · Jaipur, India

Full-time · Founding Leadership Appointment

ABOUT US

Thinkers’ Valley World School is a new school in Jaipur, founded by an established education family with a long-standing heritage in schooling in India. Set within a 20-acre campus, the School carries that heritage forward while rethinking education for a changing world, rooted in the character and culture of Jaipur, yet looking confidently to the future. At its heart is a belief in nurturing the whole human being: developing not only what a young person knows, but how they think, who they become and what they contribute.

The School will offer the Cambridge curriculum through an inquiry-led, project-based approach, balancing academic rigour with curiosity, creativity, reflection and real-world engagement. By bringing together the strengths of a rigorous international education with a distinctly Indian understanding of human development, Thinkers’ Valley seeks to develop young people who can think deeply, navigate complexity and engage with the world with wisdom, courage and capability.

THE HUMAN CAPACITIES OF THINKERS’ VALLEY

Awareness · Thinking · Mastery · Humanity

At Thinkers’ Valley, we believe education is about developing the capacities to live well, think deeply and contribute meaningfully. We nurture young people who are grounded in their humanity, aware, authentic, committed to mastery and guided by purpose. Through curiosity, reflection and meaningful challenge, they develop the wisdom, courage and capability to navigate complexity and shape their own lives.

These capacities shape our whole community, not just our students. They guide how we teach, lead and relate to one another. Rooted in Indian thought and enriched by contemporary international education, Thinkers’ Valley seeks to develop people who grow in awareness, pursue mastery, live authentically and find meaningful ways to contribute.

ROLE AT A GLANCE

- Job Title: Head of Administration
- Department: Non-Academic
- Reports to: Founding Principal / Board of Directors
- Location: Jaipur, India
- Start Date: Immediate. The successful candidate will be expected to join at the earliest possible date. Please state your current notice period in your application.
- Compensation: Commensurate with experience THE ROLE The Head of Administration will play a central role in establishing Thinkers’ Valley’s campus services, operational standards and non-academic foundations. This is a strategic and highly organised role, responsible for ensuring the effective delivery of campus services, facilities, vendors and support functions, creating a professional, responsive and high-quality environment aligned with the School’s vision and values.

Working closely with the Founding Principal, Founders and Senior Leadership Team, the Head of Administration will oversee the School’s non-academic functions and services, from facilities, security, transport, housekeeping and catering to vendors, maintenance and campus support, ensuring that Thinkers’ Valley is a place where people can work, learn and thrive.

WHO WE ARE LOOKING FOR The successful candidate will bring significant experience in administration, campus operations, facilities management, business services or a related field, ideally within a private,



international or Cambridge school environment, with experience of managing vendors, service providers, facilities, support functions and complex day-to-day operations.

Experience of establishing or developing campus services, operational systems or teams within a growing organisation or new school would be particularly advantageous. We are looking for someone who combines this experience with initiative, organisation and ambition, and who can build trusted relationships, establish high service standards, manage multiple functions and contribute strategically to the wider growth of Thinkers’ Valley.

QUALIFICATIONS

- Education: Bachelor’s degree in Business Administration, Management, Facilities Management, Operations, Hospitality or a related field.
- Language: Fluent in English and Hindi.

KEY RESPONSIBILITIES

Campus Services and Operations

- Lead the School’s non-academic services and campus operations in line with its vision, standards and growth plans.
- Oversee the effective delivery of facilities, security, transport, housekeeping, catering, maintenance, reception and other campus services.
- Establish clear service standards, operating procedures and accountability across all non-academic functions.
- Ensure the campus is safe, welcoming, well-maintained, efficient and consistently ready for learning.
- Work closely with the Founding Principal and leadership team to identify operational priorities, risks and future campus requirements.

Vendors, Contractors and Service Providers

- Lead the School’s relationships with vendors, contractors and external service providers, ensuring quality, reliability and value for money.
- Establish clear processes for vendor selection, contracts, service-level expectations, performance monitoring and renewal.
- Monitor service delivery and address issues promptly, holding providers accountable to agreed standards.
- Develop a reliable network of trusted service partners to support the School’s growth.
- Ensure appropriate documentation, approvals, compliance and oversight of all major service providers.

Facilities and Campus Experience

- Oversee the day-to-day functionality, presentation and readiness of the School’s campus and facilities.
- Coordinate maintenance, repairs, cleaning, landscaping, utilities and other essential campus services.
- Work closely with Facilities and specialist contractors to ensure planned and preventative maintenance is undertaken effectively.
- Establish high standards for the appearance, cleanliness, functionality and presentation of the campus.
- Ensure facilities and services respond effectively to the needs of students, staff, families and visitors.

Transport, Security and Support Services

- Oversee the School’s transport services, ensuring they are safe, reliable, efficient and responsive to the needs of students and families.
- Coordinate campus security and access-control arrangements in partnership with relevant providers and School leaders.




- Ensure appropriate procedures are in place for emergencies, incidents, visitor management and campus access.
- Oversee housekeeping, catering and other support services to ensure consistently high standards.
- Monitor service performance and continuously identify opportunities for improvement.

Procurement, Budget and Resource Management

- Work closely with Finance to develop and manage budgets for non-academic services and campus operations.
- Coordinate procurement of goods, equipment and services, ensuring appropriate value, quality and approval processes.
- Monitor operational expenditure, contracts and recurring service costs.
- Identify opportunities to improve efficiency, reduce unnecessary costs and strengthen value for money.
- Ensure appropriate stock, equipment and resource-management systems are established.

School Events and Campus Readiness

- Lead the operational planning and delivery of major School events, working closely with academic, admissions, communications and other teams.
- Ensure the campus, facilities, catering, security, transport and support services are appropriately prepared for events and key School activities.
- Coordinate operational requirements for Open Days, parent events, staff events, celebrations and other major School occasions.
- Establish scalable systems that can support the School’s growing calendar of activities.

Founding School Development

As a founding member of the School’s wider leadership team, the Head of Administration will help build the non-academic operational function from the ground up, including:

- Campus services, operational policies and procedures
- Vendor and contractor frameworks
- Service standards and performance measures
- Facilities and maintenance systems
- Transport, security, housekeeping and catering arrangements
- Procurement and resource-management processes
- Operational budgets and reporting
- Systems that can scale as the School grows

SUCCESS IN THE ROLE

Success will be measured through both operational outcomes and service quality, including:

- Safe, efficient and consistently well-maintained campus operations
- High standards across all non-academic services
- Reliable and effective vendor and contractor performance
- Positive experience for students, staff, families and visitors
- Effective management of operational budgets and resources
- Strong campus readiness for learning, events and School activities
- Timely resolution of operational issues and service failures
- Development of efficient, scalable operational systems
- Strong collaboration across academic and non-academic functions
- Contribution to creating a distinctive, professional and high-quality Thinkers’ Valley campus experience

HOW TO APPLY

Please email your CV and cover letter, in English, to [email protected]. Applications with missing materials will not be considered.

SAFEGUARDING

- Thinkers’ Valley World School is fully committed to safeguarding and promoting the welfare of children and young people and expects all members of its community to share this commitment. All current staff will be subject to appropriate pre-employment screening, including verification of identity, qualifications and employment history, criminal background checks, and appropriate checks relating to any gaps in employment.

📌 Head of Administration (Jaipur)
🏢 Thinkers' Valley World School
📍 Jaipur