Founder's Office Associate / Executive Assistant

Job Type: Full-time

Experience: 1–4 Years

Location: Delhi NCR

Department: Founder's Office / Business Operations

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Founder's Office Associate / Executive Assistant to support day-to-day coordination, business operations, project execution, vendor management, and cross-functional activities.

This is a high-ownership role for someone who can work independently, manage multiple priorities, follow up effectively, and ensure tasks are completed on time.

The ideal candidate should have a strong execution mindset, excellent communication skills, and the ability to work in a fast-paced and dynamic workplace.

Key Responsibilities

- Manage calendars, meetings, schedules, reminders, and day-to-day coordination.
- Coordinate with internal teams, vendors, agencies, and external stakeholders.
- Track tasks, action items, deadlines, and deliverables to ensure timely closure.
- Support day-to-day business operations and administrative activities.
- Manage vendor communication, quotations, timelines, deliverables, and follow-ups.
- Coordinate production-related activities, timelines, samples, dispatches, and updates.
- Coordinate with website, technology, design, marketing, and other external teams.
- Support planning and execution of multiple business projects simultaneously.
- Prepare and maintain trackers, reports, documents, presentations, and meeting notes.
- Conduct basic research and gather information required for business decisions and projects.
- Identify delays, bottlenecks, and pending activities and proactively follow up for resolution.
- Maintain clear communication between different stakeholders and ensure smooth coordination.
- Handle confidential information and business-related communication professionally.
- Take ownership of assigned projects and ensure execution from start to completion.
- Provide regular updates on project status, pending tasks,



and key action items.

Required Skills & Qualifications
- 1–4 years of experience in Executive Assistant, Business Operations, Operations, Project Coordination, or a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and coordination skills.
- Strong attention to detail.
- Ability to manage multiple tasks and priorities simultaneously.
- Proactive approach with a strong sense of ownership.
- Ability to work independently with minimal supervision.
- Comfortable working in a fast-paced and changing work environment.
- Good working knowledge of MS Excel / Google Sheets, MS PowerPoint / Google Slides, email, calendars, and productivity tools.
- Ability to coordinate effectively with multiple internal and external stakeholders.
- Candidates based in Delhi NCR will be preferred.

Preferred Attributes
- Strong problem-solving ability.
- Quick learner with a hands-on approach.
- Comfortable handling ambiguity and changing priorities.
- Ability to take initiative rather than waiting for instructions.
- Strong execution-oriented mindset.
- Professional and confident communication style.
- Ability to maintain confidentiality and handle sensitive information responsibly.

What This Role Offers
- High ownership and responsibility across business operations.
- Exposure to multiple functions and business projects.
- Opportunity to work on cross-functional initiatives.
- Fast-paced and dynamic working environment.
- Scope to grow into broader business operations and project management responsibilities.

Pay: ₹30,000.00 - ₹35,000.00 per month

Application Question(s)

- How many years of experience do you have in Executive Assistant, Business Operations, Project Coordination, or a similar role?
- Do you have experience coordinating with multiple internal teams, vendors, agencies, or external stakeholders?
- Have you previously managed calendars, meetings, schedules, reminders, and day-to-day coordination?

Work Location: In person

📌 Founder's Office Associate / Executive Assistant (Delhi)
🏢 HR Huddle
📍 Delhi