Job Role – HR & Admin Executive For Construction / MEP Projects Company

Position HR & Admin Executive

Department Human Resources & Administration

Reporting To HR Manager

Job Purpose To manage day-to-day HR, employee administration, manpower coordination, attendance, payroll support, statutory compliance, recruitment, employee records and site administration for MEP construction projects, ensuring smooth workforce management at project and office locations.

Key Responsibilities

1. Recruitment & Manpower Planning

- Coordinate recruitment for engineers, supervisors, technicians, electricians, welders, helpers, safety personnel and other project manpower.
- Coordinate with project/site teams for manpower requirements.
- Screen CVs, schedule interviews and coordinate selection and joining.
- Maintain manpower requirement and recruitment status reports.
- Coordinate mobilization and demobilization of employees/workers at project sites.

2. Employee Joining & Documentation

- Prepare offer letters, appointment letters and joining documents.
- Complete employee joining formalities and verify required documents.
- Generate/maintain Employee ID, UAN and ESIC details.
- Maintain employee personal files and HR records.
- Ensure proper documentation for employees deployed at project sites.

3. Attendance & Leave Management

- Monitor daily attendance of office and project employees/workers.
- Coordinate attendance through the company's attendance system/app.
- Verify site attendance, overtime and working hours.
- Maintain leave records and ensure proper approval of leave requests.
- Follow up with Project Managers/Site In-Charges for attendance discrepancies.

4. Payroll Support

- Prepare and verify monthly attendance and payroll inputs.
- Coordinate salary-related information with the Accounts/Payroll team.
- Verify new joiners, exits, unpaid leave, overtime, deductions and salary changes.
- Assist in resolving employee salary-related queries.
- Maintain monthly payroll records and reports.

5. Statutory Compliance – HR

- Coordinate PF, ESI and other applicable statutory requirements.
- Support UAN generation,



KYC updates, PF transfers/corrections and employee-related PF matters.
- Coordinate ESIC registration and employee data updates.
- Maintain statutory registers and records as applicable to project requirements.
- Coordinate with consultants and government/statutory authorities whenever required.

6. Labour & Construction Compliance

- Maintain required labour records and registers for construction/MEP projects.
- Support contractor/subcontractor labour documentation and compliance.
- Maintain workmen records, employment details, attendance, wages and other required documents.
- Coordinate documentation required during Labour Department inspections.
- Ensure project-wise labour records are updated and readily available.

7. Site HR & Workforce Administration

- Regularly coordinate with Site In-Charges, Project Managers and supervisors regarding workforce issues.
- Monitor manpower deployment across different MEP projects.
- Handle employee grievances and coordinate resolution with management.
- Support worker accommodation, transportation and other site welfare requirements.
- Coordinate employee transfers between projects/sites.

8. Employee Insurance & Welfare

- Maintain employee/workmen insurance and Workmen Compensation records.
- Coordinate addition/deletion of employees under applicable insurance policies.
- Assist employees in insurance-related documentation and claims.
- Coordinate employee welfare activities at project sites and offices.

9. Administration

- Manage office and project-site administrative requirements.
- Maintain records of company assets issued to employees.
- Coordinate office/site accommodation, housekeeping, stationery and other administrative requirements.




- Maintain records of company vehicles, equipment and other assets where applicable.
- Coordinate travel, accommodation and logistics for project manpower.

10. Exit & Full & Final Process

- Process resignation, termination and employee separation documentation.
- Conduct exit formalities and collect company assets/documents.
- Coordinate clearance from relevant departments.
- Prepare exit/relieving/experience documentation as applicable.
- Support Full & Final settlement with Accounts/Payroll.

11. HR MIS & Reporting Prepare and maintain regular reports such as:

- Project-wise manpower report
- Daily/Monthly attendance report
- New joiner and exit report
- Recruitment status report
- Employee movement report
- Salary/payroll input report
- PF & ESI status
- Leave report
- Overtime report
- Labour compliance status
- Employee/worker database

Coordination The HR & Admin Executive will coordinate with:
- HR Manager / Head – HR
- Project Managers
- Site In-Charges
- Project Engineers
- Site Supervisors
- Safety/EHS Department
- Accounts & Finance Department
- Procurement & Administration
- Labour Contractors / Subcontractors
- Employees and Workmen
- Statutory Consultants / Government Authorities

Required Qualifications
- Bachelor's Degree in HR / Business Administration / Commerce or equivalent.
- 2–5 years of experience in HR & Administration, preferably in construction, MEP, EPC or infrastructure projects.
- Working knowledge of MS Excel, Word and HR/payroll software.
- Knowledge of PF, ESI, labour documentation and construction-site HR processes will be preferred.

Key Skills
- Recruitment & manpower coordination
- Attendance & payroll coordination
- Employee documentation
- Labour compliance
- MS Excel & MIS reporting
- Site HR coordination
- Employee grievance handling
- Communication and interpersonal skills
- Documentation and record management
- Ability to coordinate with multiple project sites

Perks:
- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

📌 Executive - HR & Admin (Hyderabad)
🏢 APEE Infratech India( Formerly AP Electricals and Engineers
📍 Hyderabad