Company Description Wheel & Time Shipping Transport Logistics. is a Mumbai-based logistics company specializing in heavy-lift and over-dimensional cargo (ODC) for energy, marine, defense, and industrial sectors. Founded in 2014, the company provides turnkey, port-to-plant solutions that cover feasibility studies, route engineering, global shipping, and inland transport. Its FAST model (Fabrication, Assemble, Shipping, Transport), developed with Swan Defence & Heavy Industries Ltd., integrates modular fabrication with synchronized logistics to compress project timelines.

Operating on a Lumpsum Turnkey Basis (LSTK) and supported by global heavy-lift shipping, heavy inland haulage, and marine warranty services, Wheel & Time serves complex infrastructure projects such as refineries and power plants. The organization is recognized as a national logistics architect, focusing on innovation, execution excellence, and strategic partnerships.

Role Description This is a full-time, on-site Executive Assistant role based in Vasai.

The Executive

Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports. The role includes organizing and maintaining documentation, drafting and reviewing correspondence, and supporting the preparation of presentations and reports.

The Executive

Assistant will help coordinate internal and external meetings,



liaise with stakeholders, and ensure timely follow-up on action items. The position requires maintaining confidentiality, prioritizing tasks in a fast-paced environment, and helping streamline processes to support effective executive decision-making.

Qualifications

- Candidates should possess solid Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and stakeholder liaison.
- Candidates should possess solid Administrative Assistance skills, such as document management, record keeping, and task prioritization.
- Candidates should possess experience with Expense Reports, including tracking, reconciliation, and basic financial documentation.
- Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels.
- Proficiency in office productivity tools (e.g., email, spreadsheets, presentations) and comfort with digital collaboration platforms.
- Strong organizational skills, attention to detail, and the ability to handle multiple tasks and deadlines.
- Demonstrated professionalism, discretion, and integrity in handling sensitive information.
- Prior experience supporting executives in logistics, infrastructure, or related industries is an advantage; a diploma or degree in business, administration, or a related field is beneficial.

📌 Executive Assistant (Vasai-Virar)
🏢 Wheel u0026 Time
📍 Vasai-Virar