Executive Assistant to Managing Director | Strategic Operations & Business Coordination

Job Location Options: Calcutta (Kolkata), Bangalore, Bombay, Hyderabad, Chennai

Employment: Full-time | In-office

Experience: Preferably 2 to 5 years; exceptional candidates with less experience may also be considered

About Inspira Software Services Pvt. Ltd.

Inspira Software Services Pvt. Ltd. is an established enterprise software company headquartered in Calcutta. We develop and deliver CRM, ERP, Project Management and other business software solutions for organisations in India and overseas.

As we expand our operations across India and internationally, we are looking for an intelligent, dynamic and capable woman to work closely with the Managing Director in a high-trust business coordination, strategic operations and executive support role.

This is not a conventional administrative position. The successful candidate will work closely with the Managing Director across business operations, executive coordination, meetings, travel, projects and selected personal logistics, while gaining direct exposure to business leadership and decision-making.

Candidates may be considered for a position based at any one of the above locations, depending on their profile, suitability and the Company's business requirements.

The Opportunity

This is a multidimensional role combining Business Coordination, Strategic Operations and Executive Support to the Managing Director.

The role includes significant responsibilities normally associated with an Executive Personal Assistant (EPA), together with broader business coordination and operational responsibilities.

The successful candidate should be able to understand priorities, coordinate with different people, follow up on important matters, anticipate requirements and take ownership of assigned responsibilities.

For the right candidate, this role can evolve well beyond conventional executive assistance into a long-term Executive Associate / AI-augmented executive support role, with increasing responsibility as the Company's operations evolve.

Working in an AI-Native Organisation

Inspira is actively transforming toward an AI-native operating model, in which people increasingly work alongside highly capable AI systems, intelligent software agents and advanced digital business tools.

This transformation is already beginning to change how business operations, customer support, sales, software development, research and other functions can be performed.

The successful candidate will therefore need to be intellectually curious, highly adaptable and comfortable learning and working with advanced technology.

You do not need to be an AI or technology professional.

However, you should have the curiosity and learning ability to understand unfamiliar subjects quickly, ask intelligent questions, work effectively with AI systems and use technology to increase your own effectiveness.

The long-term objective is to develop a professional who can work effectively at the intersection of business leadership, human teams, AI systems and intelligent business applications.

A Close Professional Partnership

This role requires a level of trust, alignment and flexibility beyond that normally expected of a conventional Executive Assistant.

The successful candidate will work as a close professional partner to the Managing Director, remaining closely aligned with his priorities, schedule and responsibilities.

You will be expected to function as the Director's professional shadow understanding what requires attention, anticipating requirements, coordinating with others and ensuring that important matters continue to move forward.

The role also requires the maturity and confidence to take ownership of matters independently when circumstances demand, including coordinating people, following up on decisions and keeping activities moving when the Director is engaged elsewhere.

The objective is not merely to assist the Director, but to grow into a trusted extension of his working capacity over time.

Key Responsibilities

1. Business Coordination & Strategic Operations

- Coordinate with internal teams, clients, business associates and external partners on matters assigned by the Director.
- Follow up on important business activities, decisions and commitments.
- Track action points from meetings and ensure timely follow-up.
- Prepare reports, presentations, meeting briefs and management information.
- Assist with business projects, operational initiatives and special assignments.
- Collect, organise and present information required by the Director for decision-making.




- Maintain effective communication between the Director and different departments/offices.
- Take ownership of assigned activities and ensure that they move forward without requiring constant supervision.

2. Executive Support to the Managing Director

- Manage and organise the Director's calendar, appointments, meetings and commitments.
- Coordinate meetings and ensure that required information and documents are available.
- Prepare meeting briefs, agendas, presentations and supporting material.
- Handle executive correspondence and communications as required.
- Maintain organised records of significant communications, commitments and follow-ups.
- Coordinate with other Executive/Personal Assistants and Operations Executives to ensure continuity of support.
- Anticipate the Director's requirements and provide proactive assistance.
- Handle confidential business information with complete discretion.
- Assist the Director during meetings, business events and skilled engagements.

3. AI-Assisted Executive Operations As the Company's AI capabilities develop, the role will increasingly involve working alongside AI systems and intelligent digital tools.

This may include

- Using AI systems for research, information analysis, summarisation and preparation of executive briefs.
- Working with AI tools to organise information and support decision-making.
- Coordinating AI-assisted workflows and ensuring that important outputs are reviewed appropriately.
- Learning new AI-enabled business applications as they are introduced.
- Helping the Director filter large volumes of information and identify matters requiring attention.
- Gradually developing the ability to coordinate human and AI-driven workflows.

Prior technical expertise is not essential. The ability and willingness to learn rapidly is essential. 4. Travel & On-Ground Executive Support

- Plan and coordinate the Director's business travel across India.
- Arrange flights, accommodation, local transportation, meetings and itineraries.
- Accompany the Director on business trips as a professional representative.
- Provide on-ground coordination during business meetings, events and official engagements.
- Handle changes in travel schedules and other time-sensitive requirements efficiently.

The role may involve approximately 2 - 3 business trips per month, typically lasting 3 - 5 days on an average. 5. Selected Personal & Lifestyle Logistics The role may also include selected responsibilities such as:

- Personal travel-related arrangements
- Event and hospitality arrangements
- Selected personal appointments and time-sensitive logistics

All such responsibilities require complete confidentiality, discretion and professionalism. 6. Optional Financial Market Support

Candidates with an interest in financial markets may also receive opportunities to support the Director in areas such as:

- Monitoring stock and Options price movements
- Collecting market information
- Preparing market or investment-related briefs

This is not a mandatory requirement and can be learned by a suitable candidate.

Desired Candidate Profile

We are looking for a dynamic, intelligent and emotionally mature woman who can work confidently and discreetly in close coordination with senior leadership.

Mental Agility & Learning Ability

- Intellectually curious and eager to learn.
- Able to understand unfamiliar subjects quickly.
- Comfortable dealing with complex information and changing priorities.
- Able to distinguish important information from background detail.
- Willing to continuously develop new capabilities.

AI & Technology Readiness

- Comfortable using digital tools and learning new software.
- Curious about AI, technology and emerging business applications.
- Willing to work alongside advanced AI systems and intelligent software agents.
- Prior AI/technical expertise is not required; learning agility and technology affinity are highly valued.

Professional Presence

- Confident, articulate and well-groomed.
- Comfortable interacting with senior executives, clients and business associates.
- Able to represent the Director and the Company professionally.

Organisation & Execution

- Strong coordination, multitasking, follow-up and time-management abilities.
- Proactive rather than purely instruction-driven.
- Able to take ownership and complete assignments independently.




- Resourceful and calm when circumstances change unexpectedly.

Emotional Intelligence & Trust

- Emotionally mature, tactful and dependable.
- Able to develop a solid, respectful and trusting professional rapport with the Director.
- High integrity and complete discretion.
- Comfortable handling confidential business and personal information.

Communication

- Excellent spoken and written English.
- Good Hindi.
- Bengali or another Indian language will be an advantage.

Experience 2 - 4 years of relevant experience is preferred, particularly in:

- Business Coordination
- Business Operations
- Executive / Personal Assistance
- Administration
- Client Coordination
- Business Development Support
- Sales Coordination
- E-commerce Operations
- Project Coordination

Talented and dynamic candidates with less experience may also be considered if they demonstrate exceptional aptitude, maturity, learning ability and potential.

Minimum Requirements

- Bachelor's degree in any discipline.
- Degrees in Business, Commerce, Economics, Technology, Computer Applications, Engineering or related fields will be an advantage.
- Excellent spoken and written English.
- Good Hindi.
- Proficiency in MS Office and Google Workspace.
- Strong organisational and coordination skills.
- Willingness and readiness for frequent national travel.
- High integrity, discretion and self-motivation.
- Comfortable working full time from office; this is not a WFH/hybrid position.

What We Offer

- 3.5 - 6 LPA, depending on experience, capabilities and suitability.
- Exceptional candidates may be offered higher compensation.
- Performance incentives and applicable special allowances.
- Full reimbursement of official travel and accommodation expenses.
- Structured mentoring and training for suitable candidates.
- Direct exposure to senior-level business operations and decision-making.
- Extensive national travel and exposure to different business environments.
- Chance to work closely with advanced AI systems and emerging technologies.
- Long-term professional growth under the direct mentorship of the Managing Director.

Important Aspects of the Role Please apply only if you are comfortable with the following:

- Full-time, in-office work.
- Close and regular interaction with the Managing Director.
- Frequent national business travel.
- Accompanying the Director on selected business trips.
- Changing priorities and demanding schedules.
- Working closely with other Executive/Personal Assistants and Operations Executives.
- Handling confidential business information and selected personal responsibilities.
- Learning unfamiliar subjects and adopting new technologies rapidly.
- Working in an environment where AI systems are increasingly becoming active participants in business operations.

Career Opportunity For the right candidate, this role can develop substantially beyond the initial designation. You will gain direct exposure to business leadership, strategic initiatives, client interactions, operational decision-making, emerging technologies and the Company's transition toward an AI-native operating model.

The long-term objective is to develop the successful candidate into a trusted Executive Associate capable of independently coordinating a broad range of business, operational and executive responsibilities, while working effectively alongside both human teams and AI systems.

This is intended as a meaningful long-term professional opportunity, rather than a conventional short-term administrative position.

How to Apply

Please submit

1. A detailed CV
2. An active mobile/WhatsApp number
3. A recent professional photograph
4. A personalised cover letter explaining:

- Your career aspirations
- Why you are interested in this role
- Why you believe you would be suitable for close executive support and business coordination
- Your willingness to travel frequently
- Your interest in working in an increasingly AI-driven business environment

You may email your resume with photograph and cover letter to - [email protected] Alternatively, applications may be submitted through the Naukri job portal.

Application Questionnaire:

All candidates applying for this position are required to complete the Application Questionnaire and provide their answers along with their application.

Candidates are expected to answer the questions independently and in their own words. The use of AI tools for drafting or generating answers is discouraged, as authenticity, clarity of thought, reasoning ability and self-expression are important considerations in the selection process.

Company: Inspira Software Services Pvt. Ltd.

Website: www.inspirasw.in

WhatsApp / Call: 75968 00291

📌 Executive Assistant To MD | Strategic Operations-Business Coordination (Bengaluru)
🏢 Inspira Software Services
📍 Bengaluru