Role Overview

We are looking for an organised and proactive Executive Assistant with working knowledge of marketing and digital marketing services. The role involves supporting the CEO/MD with calendar management, business coordination, reporting and follow-ups, with particular emphasis on proposals, client requirements and new business opportunities.

Key Responsibilities

- Manage the CEO/MD’s calendar, appointments, internal and external meetings, and scheduling priorities.
- Prepare meeting agendas and minutes of meetings (MOMs), record decisions, and track action items to completion.
- Coordinate with department heads on assigned deliverables, deadlines and pending updates.
- Prepare and maintain MIS reports, presentations, trackers, and daily or weekly management updates.
- Coordinate new business requirements, including proposals, pitch presentations, company credentials, client briefs and supporting documents.
- Work with marketing, sales and delivery teams to ensure business submissions are accurate and completed within agreed timelines.
- Track new business opportunities, client meetings, proposal status and follow-ups.
- Coordinate client presentations and business discussions, ensuring relevant materials are ready in advance.
- Support marketing research, competitor research and basic compilation of campaign and business performance data.
- Draft professional emails and routine correspondence on behalf of the CEO/MD when required.
- Maintain confidential documents, management records and important business correspondence.




- Coordinate with vendors, partners and other external stakeholders.
- Assist in organising management reviews, events and business meetings.
- Flag delays or pending decisions promptly and follow up until assigned tasks are completed.
- Support the management’s day-to-day administrative requirements.

Required Skills and Qualifications

- Graduate in any discipline; a qualification in marketing or business administration is preferred.
- 3–4 years of relevant executive support or business coordination experience, preferably in a digital marketing agency or similar environment.
- Working knowledge of SEO, paid advertising/PPC, social media marketing, content marketing and web development services is required.
- Ability to understand client briefs and coordinate inputs for proposals and presentations.
- Strong written and verbal communication, with the ability to draft transparent emails and meeting minutes.
- Proficiency in Excel, PowerPoint, Word and calendar-management tools.
- Strong organisation, attention to detail and consistent follow-up skills.
- Ability to manage competing priorities and handle confidential information with discretion.

Role Focus

- This is a hands-on executive support and coordination role. The Executive Assistant will work closely with the CEO/MD and cross-functional teams to ensure business requirements are organised, followed up and completed on time. Strategic decisions and business approvals will remain with the CEO/MD and the relevant department heads.

📌 Executive Assistant to Managing Director (Mumbai)
🏢 Savit Interactive
📍 Mumbai