Company Description Clubside Tours and Travels Pvt Ltd is a leading Destination Management Company with its registered office in Kolkata and branch offices in Darjeeling, Siliguri, Guwahati, Andaman, and Bhutan. The company designs curated travel experiences across West Bengal, Sikkim, Bhutan, Andaman, and the Northeast, offering both scenic journeys and rich cultural immersion. Services include cultural and wildlife tours, special interest trips, and adventure activities such as trekking, rafting, riverside camping, and other value-added experiences.

With deep regional expertise, Clubside has grown into one of the largest tour operators in the region. The organization has received multiple national awards, including National Tourism Awards and FICCI Travel and Excellence Awards, recognizing its excellence in domestic and adventure tour operations.

Role Description The Executive Assistant to Director will provide comprehensive administrative and organizational support to the Director in a full-time, on-site role based in Kolkata.

Responsibilities include managing the Director’s calendar, scheduling meetings, coordinating travel and accommodations, and preparing agendas and documentation for internal and external engagements. The role involves handling correspondence, drafting emails and reports, maintaining records and files, and preparing expense reports and other operational documentation.

The Executive

Assistant will support coordination between departments, follow up on action items, track deadlines,



and ensure smooth day-to-day functioning of the Director’s office. The position also requires maintaining confidentiality, prioritizing tasks effectively, and representing the Director in a professional manner when interacting with internal teams and external partners.

Qualifications

- Candidates should possess strong Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, travel, and confidential documentation.
- Candidates should possess solid Administrative Assistance skills, including record keeping, document preparation, data entry, and office coordination.
- Candidates should possess effective Communication skills for drafting emails, reports, and presentations, and for liaising with internal and external stakeholders.
- Candidates should possess experience in preparing and managing Expense Reports, with attention to detail and basic financial tracking capabilities.
- Relevant qualifications such as a bachelor’s degree or diploma in business administration, management, or a related field are beneficial.
- Proficiency in office software (word processing, spreadsheets, presentations, email, and calendar tools) and comfort with digital collaboration tools is preferred.
- Robust organizational and time-management skills, the ability to multitask, and a high level of reliability and discretion are essential.
- Prior experience supporting senior leadership, ideally in travel, tourism, or service-oriented industries, will be an advantage.

📌 Executive Assistant To Director (Kolkata)
🏢 Clubside Tours and Travels
📍 Kolkata