Job DescriptionJOB DESCRIPTION

NExecutive Assistant to CEO – Office of the CEO

NLocation - Gurgaon, Haryana

NAbout the Role

nWeare looking for an exceptional Executive Assistant to the CEO who can operate as the CEO's right hand, execution partner and gatekeeper of time and priorities.

NThis person will work directly with the Founder & CEO across business priorities, strategic initiatives, senior stakeholder relationships, meetings, travel, communications and special projects.

NThe role requires someonewho doesn't simply take instructions — they anticipate, organise, chase, solve and close.

NYou will often be workingwith incomplete information, changing priorities and tight timelines. The ability to remain calm, think clearly and make things happen is fundamental.

NThis role is for you if:

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- You naturally take ownership rather than wait for instructions.
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- You are exceptionally organised but can also operate in chaos.
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- You can manage 20 things simultaneously without losing sight of the 3 things that matter most.
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- You are comfortable calling a senior executive, customer, partner or internal leader and getting something moving.
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- You don't say "I have followed up" — you say "It is done."
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- You can anticipate whatthe CEO will need before he asks.
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- You are comfortable with a demanding, rapid-moving founder environment.
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- You enjoy solving problems rather than escalating them.
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- You have the maturity and confidence to represent the CEO's office professionally.
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nKey Responsibilities

N1. CEO Calendar & Time Management

NOwn the CEO's calendar asa strategic asset, not merely as a scheduling exercise.

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- Prioritise meetings based on business impact.
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- Protect the CEO's time for high-value priorities.
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- Manage competing requests and stakeholders.
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- Build realistic schedules and buffers.
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- Ensure the CEO is properly briefed before important meetings.
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- Anticipate clashes, delays and changes before they become problems.
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- Maintain an effective daily/weekly operating rhythm.
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nSuccess = the CEO spends more time on what only the CEO can do.

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n2. Task Management & Execution

NThis should be one of thebiggest components of the role.

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- Maintain a live tracker of CEO priorities, commitments and action items.
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- Convert discussions into clear actions, owners and deadlines.
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- Follow up relentlessly until closure.
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- Coordinate across departments to remove bottlenecks.
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- Escalate only when necessary — preferably with a proposed solution.
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- Ensure commitments madeby the CEO's office are delivered.
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- Maintain visibility on critical business priorities.
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nThe EA becomes theCEO's execution engine.





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n3. Strategic Support

NThe person should be ableto move beyond administration.

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- Conduct research and prepare briefs.
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- Analyse information andsummarise the key implications.
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- Prepare presentations, talking points and meeting briefs.
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- Support strategic projects assigned by the CEO.
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- Track important business initiatives.
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- Identify gaps, risks and dependencies.
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- Help the CEO prepare for important customer, investor, partner and leadership interactions.
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nThe expectation is"bring me clarity", not simply "bring me information."

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n4. Stakeholder Management & Liaison

NAct as an extension of the CEO's office.

NInteract confidently with:

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- Senior management
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- Hotel GMs and senior hospitality leaders
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- Investors
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- Customers
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- Partners
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- Vendors
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- Government / industry bodies
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- Internal functional heads
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- Event organisers
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- External advisors
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nThe candidate musthave the ability to influence without formal authority.

NThey should be able to convince, negotiate, persuade, coordinate and follow through.

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n5. CEO Communications

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- Draft and manage emails, letters and official communication.
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- Prepare meeting agendasand minutes where required.
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- Ensure important communication doesn't fall through the cracks.
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- Coordinate responses onbehalf of the CEO.
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- Maintain absolute confidentiality.
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- Ensure communication reflects the CEO's tone and expectations.
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n6. Travel & Logistics

NThe CEO travels extensively, therefore this is a significant responsibility.

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- Manage domestic and international travel.
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- Flights, hotels, visas,ground transport and itineraries.
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- Build detailed travel plans around meetings and commitments.
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- Handle last-minute changes.
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- Manage travel contingencies.
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- Coordinate meetings/events during travel.
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- Be comfortable travelling with the CEO when required.
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nShort-notice travel should not be a constraint for this role.

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n7. Special Projects & "Make It Happen" Assignments

NThis is where the right person will differentiate themselves.

NThe CEO may say:

N"I need this sorted."

nThe EA is expected to:

NUnderstand → Structure → Coordinate → Execute → Close.

NExamples could include:

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- Organising a leadership offsite
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- Coordinating an investor meeting
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- Getting multiple teams aligned on an urgent issue
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- Preparing an important presentation
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- Researching a new market
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- Coordinating a customerescalation
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- Organising an international trip
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- Driving an internal initiative
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- Getting a critical document prepared overnight
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nThe nature of these assignments will change constantly.

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nNON-NEGOTIABLES

N1. Availability & Flexibility

NThe CEO's schedule can beunpredictable.

NThe candidate must be comfortable working according to the CEO's business requirements, including early mornings, late evenings, weekends or urgent situations when genuinely required.

NThis is a high-availability role, not a conventional 9-to-5 administrative position.

N2. Exceptional Time Management

NYou must be able to manage:

NUrgent + Important + Strategic + Routine

Nsimultaneously without losing control.

N3. Ownership

nWe need a doer, not a coordinator.

NIf something is assigned to you, you own it until it is completed.

N4. Follow-through

nOutstanding follow-up is essential.

NYou must be persistent without being irritating and know how to get people to respond.

N5. Strategic Thinking

nYou must understand why something is being done, not merely what you have been asked to do.

N6. Ability to Travel at Short Notice

NDomestic and international travel may be required with limited notice.

N7. Stakeholder & Liaison Skills

NYou should be comfortableinteracting with senior people and representing the CEO's office.

N8. Convincing & Influencing Ability

NYou will frequently need to get things done without having authority over the person you're dealing with.

N9. Discretion & Confidentiality

NThe role will involve highly confidential business, financial, people and strategic information.

N10. Calm Under Pressure

NWhen everything is urgent, the right person brings calm, structure and solutions.

NExperience & Qualification

NEducation: Graduate / Postgraduate from a reputed institution.

NExperience: Ideally 3–7 years in one or more of:

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- Executive Assistant to CXO / Founder
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- Founder's Office
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- Strategy
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- Business Operations
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- Management Consulting
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- Project Management
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NMBA / CA / engineering / other strong academic backgrounds can be considered, but attitude, ownership and execution ability should outweigh the degree.

NExcellent proficiency in:

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- Google Workspace / MS Office
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- PowerPoint
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- Excel / Google Sheets
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- Calendar management
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- Presentation preparation
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- AI tools
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- Research and information synthesis
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