Executive Assistant to CEO

Company: Emo Matrix Services Pvt. Ltd.

Location: On-site

Employment Type: Full-Time

Experience: Fresher to 2 Years

Reporting To: CEO / Managing Director

About Emo Matrix

Emo Matrix is a psychology-focused organization working across Psychology Education, Counselling & Therapy, Corporate Mental Health, Coaching, Professional Development, Research, and Innovation.

We are building an ecosystem that combines Psychology with Technology to make mental-health education and support more accessible globally.

About the Role

We are looking for a highly organized, proactive, and responsible Executive Assistant to the CEO who can work closely with the CEO across business, operations, communication, research, and execution.

This role is ideal for someone who is quick to learn, highly organized, comfortable with technology, good with communication, and capable of handling confidential information.

The EA will act as an important coordination and execution support for the CEO and will be expected to ensure that priorities, meetings, follow-ups, documents, and action items are properly tracked and completed.

Key Responsibilities

1. CEO Support & Coordination

- Manage and organize the CEO's calendar, meetings, appointments, and schedules.
- Coordinate internal and external meetings on behalf of the CEO.
- Prepare meeting agendas, documents, presentations, and briefing notes.
- Maintain a clear record of important discussions, decisions, and action points.
- Follow up with relevant team members to ensure completion of assigned action items.
- Support the CEO in day-to-day business coordination.

2. Follow-ups & Execution

- Track tasks assigned by the CEO and ensure timely follow-up.
- Coordinate with different departments including Sales, Marketing, Operations, HR, Academics, and Support.
- Maintain task trackers and provide regular status updates.




- Identify pending items and proactively follow up before deadlines.
- Ensure important commitments and deadlines are not missed.

3. Research & Business Support

- Conduct research on competitors, education programs, psychology-related organizations, markets, partnerships, and business opportunities.
- Prepare short research reports, comparisons, and summaries for the CEO.
- Collect and organize information required for business decisions.
- Assist with presentations, proposals, reports, and business documents.

4. Communication

- Draft professional emails, messages, notices, and internal communications on behalf of the CEO when required.
- Coordinate communication between the CEO and internal/external stakeholders.
- Maintain professionalism and confidentiality in all communication.
- Ensure important communication is followed up and closed appropriately.

5. Documentation & Reporting

- Maintain organized records of important documents, reports, presentations, and correspondence.
- Prepare daily/weekly status reports when required.
- Maintain trackers for projects, meetings, follow-ups, and key initiatives.
- Support the CEO in preparing management reports and presentations.

6. Special Projects

- Assist the CEO with new projects, launches, partnerships, events, and strategic initiatives.
- Coordinate cross-functional projects and ensure timelines are followed.
- Handle time-sensitive assignments with accuracy and discretion.
- Take ownership of assigned projects from planning through execution.

What We Are Looking For




- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and manage multiple priorities.
- Strong follow-up and coordination skills.
- Good knowledge of MS Office / Google Workspace.
- Comfortable working with CRM, project-management tools, spreadsheets, and AI tools.
- Good research and information-gathering ability.
- Strong attention to detail.
- Professional attitude and appearance.
- Ability to maintain confidentiality.
- Willingness to learn and take responsibility.
- Ability to work independently without constant supervision.

Personal Attributes We are particularly looking for someone who is:
- Highly responsible
- Proactive rather than reactive
- Extremely organized
- Fast learner
- Detail-oriented
- Good at follow-ups
- Solution-oriented
- Comfortable with ambiguity
- Professional and mature
- Trustworthy and discreet

Eligibility Education: Graduate in any discipline.

Experience: Fresher to 2 years.

Candidates from backgrounds such as Business Administration, Psychology, Management, Communications, Commerce, or related fields may be preferred, but the role is open to candidates from other backgrounds with the right skills.

Working Arrangement

Location: On-site

Employment: Full-Time

Working Hours: As per company requirements

Why Join Emo Matrix?

- Work directly with the leadership team.
- Exposure to business strategy, operations, education, psychology, and technology.
- Opportunity to work across multiple departments and projects.
- High learning and growth environment.
- Prospect to develop strong skills in management, communication, coordination, and business execution.

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment

Work Location: In person

📌 Executive Assistant to CEO (Noida)
🏢 Emo Matrix Service
📍 Noida