Executive Assistant & Executive Office Manager

Company: AMPIRE FINANCE PVT. LTD.

Location: Delhi NCR

Experience: 5–10 Years

Department: Executive Office / Strategic Management

Reporting To: Executive Director

Industry: FinTech / BFSI / Technology / Financial Services

About AMPIRE FINANCE

AMPIRE FINANCE PVT. LTD. is being built as a technology-driven financial platform, with an ambition to create a trusted, customer-first financial ecosystem. The platform brings together multiple financial solutions through a single digital experience.

About the Role

This is not a conventional administrative Executive Assistant position. The role is designed as a trusted extension of the Executive Director's office, combining executive support with strategic coordination, stakeholder management, business research, governance, and special project execution.

We are looking for an experienced, highly organized, and proactive professional who can work closely with the Executive Director, manage executive priorities, coordinate cross-functional initiatives, and ensure timely execution of important business decisions.

Key Responsibilities

- Executive Office Management

- Manage calendars, priorities, meetings, briefing materials, and executive follow-ups.
- Ensure leadership meetings and executive commitments are well-coordinated.

2. Strategic Coordination
- Track key initiatives, decisions, action items, and timelines across functions.
- Ensure timely closure of important deliverables and follow-ups.

3. Governance & Management Reviews
- Prepare meeting agendas, minutes, decision and action trackers, and management review materials.
- Maintain visibility on progress, pending action items, and important deliverables.

4. Business Research & Executive Briefings
- Research FinTech, technology, financial services, and business opportunities.




- Prepare concise, decision-oriented executive briefs to support leadership discussions.

5. Special Projects & Cross-Functional Coordination
- Coordinate cross-functional initiatives across Business, Product, Technology, Finance, Marketing, HR, Legal, and Operations.
- Support the execution of special projects and strategic business priorities.

6. Stakeholder Management
- Coordinate with senior management, business partners, consultants, and other strategic stakeholders.
- Facilitate communication and follow-ups to ensure effective coordination.

7. Executive Engagements
- Coordinate executive travel, leadership meetings, conferences, and important external engagements.

Ideal Candidate Profile

- 5–10 years of experience in Executive Assistance, Executive Office Management, Chief of Staff support, Project Management, or a similar role.
- Prior experience supporting a CXO, Founder, Promoter, or senior executive is preferred.
- Exceptional communication, organizational, presentation, and follow-through skills.
- Strong PowerPoint, Excel, and MIS capabilities, with the ability to prepare concise management reports and executive presentations.
- High levels of professional maturity, discretion, confidentiality, and the ability to work independently.
- Solid business curiosity, preferably with exposure to FinTech, BFSI, Technology, or Financial Services.

Success in the Role The successful candidate will be expected to:

- Build and maintain a disciplined Executive Office rhythm.
- Improve leadership preparedness for meetings and key decisions.
- Ensure timely closure of decisions, action items, and business deliverables.
- Create visibility through effective trackers, MIS, and management review materials.
- Become a dependable partner to the Executive Director across strategic and operational priorities.

Work Location: In person

📌 Executive Assistant & Executive Officer Manager (Delhi)
🏢 Loanwalle.com
📍 Delhi