WEDDING EVENTS HANDLING AND MANAGEMENT Contact Us :

- +91 93631 95131 Responsibilities ● Design and manage comprehensive event production timelines and logistics starting 30 days pre-event, including vendor coordination, site layout planning, and resource allocation ● Identify, evaluate, and negotiate with external vendors (florists, décor, DJ, lighting, transport) to achieve cost targets while maintaining quality standards ● Prepare detailed pack and tag lists, work plans, and vendor confirmations to ensure seamless event execution and on-site coordination ● Monitor and optimize event profitability margins by managing production costs, material procurement, and tracking actual expenses against budgets ● Conduct monthly facility maintenance including deep cleaning, equipment servicing, inventory audits, and 5S compliance checks for office and storage spaces ● Travel to event venues (minimum 4 times monthly) to oversee in office setup, manage real-time challenges, and coordinate team activities during event execution ● Maintain and update vendor database in Odoo, conduct post-event performance reviews, and build long-term vendor relationships ● Manage internal labour allocation for godown operations and event setup while optimizing resource utilization ● Update marketing platforms and promotional materials with event photos, venue details, and Canva designs post-event Key Result Areas ● Event Planning &
- Coordination: Deliver 100% of planned events on schedule with accurate vendor confirmations and zero same-day coordination issues.



● Vendor Management &
- Negotiation: Achieve cost savings against initial estimates while maintaining vendor satisfaction and a robust, updated vendor database. ● Production &
- Décor Profitability: Maximize event décor profitability margins through cost-effective material sourcing, production efficiency, and inventory reuse optimization. ● Godown &
- Facility Management: Maintain facility operations at peak efficiency with scheduled maintenance completion, 5S compliance, and minimal supply chain disruptions. ● Travel &
- On-Site Event Execution: Execute flawless on-site events by resolving real-time challenges, completing monthly venue assessments, and delivering timely marketing content updates.

Skills ● Event planning and project management ● Vendor negotiation and relationship management ● Budget management and cost control ● Logistics and supply chain coordination ● Facility and inventory management ● Microsoft Office and Odoo system proficiency ● Basic Photography skill and digital marketing content creation ● Team coordination and problem-solving under pressure ● 4 wheeler driving access Knowledge ● Wedding event industry standards and best practices ● Vendor management and procurement processes ● Event production workflows and timelines ● Facility maintenance and 5S methodology ● Inventory management and stock control ● Marketing content platforms and design tools (Canva, Google Maps) ● Cost estimation and profitability analysis

📌 Event Coordinator (Dharapuram)
🏢 Varnam Weddings u0026 Events
📍 Dharapuram