We are seeking a dynamic, strategic, and highly organized Event coordinator to our team. In this role, you will be responsible for the end-to-end planning, execution, and strategy of company events, ranging from high-profile conferences to internal workshops.
Key Responsibilities
- Event Strategy &
- Manageme
nt: Conceptualize, plan, and execute high-impact company events, including conferences, trade shows, seminars, and corporate retreats.
- Logistics &
- Vendor Operatio
ns: Lead end-to-end event logistics, including contract negotiations, vendor management, venue selection, catering, transportation, and guest accommodation.
- Stakeholder &
- Promotion Manageme
nt: Drive event communications and serve as the primary point of contact for external vendors, key stakeholders, sponsors, and attendees.
- On-Site Leadership &
- Operatio
ns: Oversee on-site venue setup, execution, and teardown. Act as the primary lead to resolve real-time operational challenges or emergencies during events.
- Budget Oversig ht: Manage event budgets, negotiate pricing to optimize cost-efficiency,
and track expenses to ensure projects stay within financial parameters.
Qualifications &
- Skills
- Experi ence: 5+ years of proven experience in event management, event planning, or a similar operations role
- Leadership &
- Organiza
tion: Superior organizational, project management, and delegation skills with a demonstrated ability to manage multiple complex initiatives simultaneously.
- Communica tion: Exceptional verbal, written, and interpersonal communication skills with solid negotiation abilities
- Problem-Solving &
- Agi
lity: Strong crisis management skills, high attention to detail, and a decisive, solution-oriented mindset.
- Flexibi lity: Willingness to work flexible/irregular hours and travel as required by event schedules.
- Profici ency: Proficient in project management tools, event management software, and standard office applications (MS Office / Google Workspace).
📌 Event Coordinator (Bengaluru)
🏢 AIM
📍 Bengaluru