Position: Junior Engineer/Engineer MIS – Solar O&M;

Department: Renewable Energy – Solar O&M;

Location: Hyderabad

Function: Solar Operations & Maintenance

Reporting To: Manager – Solar O&M; / Head– Solar O&M;

Experience: 1-6 Year

Education: B.Tech/Diploma-Electrical

- Purpose of the Role

To support the Head Office Solar O&M; team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related; activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making. The role will act as the central HO coordination point for PGT, HOTO, O&M; readiness, action trackers, vendor bills and pending O&M; activities, working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.

- Key Roles & Responsibilities

2.1 PGT & HOTO Coordination

- Track and follow up on Plant Guarantee Test (PGT) activities across all projects.
- Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure.
- Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation.
- Follow up on Handover & Takeover (HOTO) activities, including:
- Pending punch points
- As-built drawings, test certificates and technical documentation
- Spares, tools, tackles and materials handover
- OEM manuals, warranties and other handover requirements
- Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status.
- Highlight delays and escalate long-pending PGT/HOTO issues to the HO O&M; team.

2.2 MIS & Dashboard Management

- Prepare, update and circulate daily, weekly and monthly Solar O&M; MIS reports.
- Maintain O&M; dashboards covering:
- PGT and HOTO status
- O&M; readiness status
- Manpower deployment
- Generation, availability and PR/CUF data
- Pending activities and open action points
- Other key O&M; KPIs as defined by management
- Ensure timely collection of data from project/site teams as per defined reporting formats and timelines.
- Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams.
- Prepare management-level summaries, status reports and review inputs as required.

2.3 Tracker Preparation & Follow-up

- Prepare and circulate project-wise action trackers after review meetings and discussions.
- Track pending activities, responsible persons, target dates and closure status.
- Regularly follow up with respective stakeholders until closure of each action point.
- Publish periodic ageing analysis of open points and highlight overdue items.
- Escalate critical delays and long-pending issues to the HO O&M; team as per the escalation matrix.

2.4 Stakeholder Coordination

- Coordinate with site teams, project teams, EPC teams, O&M; vendors, contractors, SCM, Commercial, Finance, HR,



QA/QC and other internal/external stakeholders.
- Follow up on pending actions and ensure timely responses and closures.
- Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points.
- Maintain proper communication records, correspondence and action-point history.

2.5 Bills & Commercial Follow-up

- Coordinate and follow up on O&M;/vendor bills, supporting documents, work-completion certifications, approvals and payment status.
- Track pending bills and coordinate with Commercial/Finance and project teams for timely processing.
- Maintain a project-wise bill status tracker with submission, certification, approval and payment details.
- Highlight bills pending beyond defined timelines and support resolution of documentation gaps.

2.6 O&M; Activity Monitoring

- Follow up on planned and pending O&M; activities across projects.
- Monitor status of:
- Preventive Maintenance (PM) schedule compliance
- Breakdown-related actions and restoration status
- RCA and CAPA closure for major failures/incidents
- Major pending works
- Spares and material requirements
- Other O&M; deliverables and statutory/audit observations
- Coordinate with site teams for timely completion and closure of activities.
- Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format.

2.7 Reporting & Documentation

- Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M; documentation.
- Maintain a structured and version-controlled central repository of O&M; data and documents at HO.
- Prepare presentations, review reports and management updates whenever required.
- Support the Solar O&M; team in data analysis, trend analysis and preparation of management reports.
- Ensure records are complete, updated and available for internal reviews and audits.

2.8 Process Standardization & Continuous Improvement

- Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects.
- Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness.
- Support digitalization and automation of MIS reports and dashboards.
- Adhere to company policies, data confidentiality and IMS/quality requirements.
- Key Performance Indicators (KPIs)
- Timely Submission of MIS Reports & • Dashboards

- Accuracy & • Completeness of Reported Data

- PGT Status Tracking & • Closure Follow-up

- HOTO / Punch-Point Closure Tracking
- Action Tracker Closure (%) & • Ageing of Open Points





- Pending Vendor Bill Ageing
- PM Compliance & • Pending Activity Follow-up

- RCA / CAPA Report Submission Follow-up
- Timely Escalation of Critical Issues
- Timely Circulation of MOMs & • Management Updates

- Stakeholder Responsiveness & • Satisfaction

- Authority

The Position Shall Have Authority To:

- Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines.
- Circulate MIS reports, trackers and MOMs to relevant stakeholders.
- Follow up directly with internal teams, vendors and contractors on pending actions.
- Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M; / Head – Solar O&M.;
- Recommend improvements to reporting formats, trackers and coordination processes.
- Internal Coordination

The Role Will Coordinate With:

- Manager / Head – Solar O&M;
- Site O&M; Teams
- Project Execution / EPC Teams
- Central Monitoring / SCADA Team
- Procurement / SCM
- Commercial / Contracts Team
- Finance
- HR
- QA/QC
- HSE
- IT / Digital Teams
- External Coordination

The Role Will Coordinate With:

- O&M; Vendors / Contractors
- EPC Contractors
- OEMs / Service Providers
- Plant Owner / Client (as required)
- Testing Agencies (for PGT-related follow-up)
- Key Interfaces During Project Transition

Particular focus shall be given to tracking and reporting the following transition activities: Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M; Readiness → COD/Commercial Operation → Stable O&M; The incumbent shall track the status of each stage across all projects, maintain up-to-date trackers, and highlight delays and pending requirements to the HO O&M; team so that projects transition smoothly to routine O&M.;

- Core Competencies

Technical Skills

- Robust MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards
- MS PowerPoint for management presentations and review decks
- MS Word and Outlook for documentation and communication
- Working knowledge of Solar PV plant equipment, O&M; processes and key performance parameters (Generation, PR, CUF, Availability)
- Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA
- Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage

Behavioral Skills

- Strong follow-up and closure orientation
- Good verbal and written communication
- Coordination and stakeholder management
- Attention to detail and data accuracy
- Analytical and problem-solving ability
- Planning, prioritization and time management
- Ownership, accountability and ability to work under deadlines
- Team player with a professional attitude

Key Competencies

- MIS & Reporting
- Dashboard & Tracker Management
- PGT & HOTO Follow-up
- Stakeholder Coordination
- Documentation & Record Management
- Data Analysis & Presentation
- Escalation & Closure Management

📌 Engineer (MIS) - Solar O&M (Hyderabad)
🏢 Bondada Group
📍 Hyderabad