EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Location: Bodakdev, Ahmedabad

Experience: 2–3 Years

Salary: ₹25,000 – ₹30,000 per month

Employment Type: Full-Time

Position Summary

We are looking for a proactive, organized and responsible Executive Assistant to the Managing Director to provide executive, administrative and operational coordination support. The role requires strong communication, follow-up, documentation and coordination skills, along with the ability to handle confidential information professionally.

Key Responsibilities1. Executive & Administrative Support

- Provide day-to-day executive and administrative support to the Managing Director.
- Manage the MD's calendar, meetings, appointments and daily schedule.
- Handle emails, correspondence, documents and confidential information.
- Prepare reports, presentations, MIS, meeting notes and other management documents.
- Follow up on tasks, approvals and pending matters assigned by the MD.
- Coordinate meetings and ensure timely communication with relevant departments and stakeholders.
- Maintain important records, documents and management information.
- Assist the MD with day-to-day coordination and administrative activities.
- Handle additional responsibilities as assigned by the Managing Director.

1. Documentation & Records Management

- Maintain an organized and up-to-date digital filing system for project-related assets, including progress photographs, site logs,



reports and recorded footage.
- Ensure documents are properly labelled, version-controlled and easily retrievable.
- Manage designated cloud storage / MEGA Drive folders and ensure footage archives are organized, accessible and backed up.
- Maintain confidentiality and accuracy of management and project documentation.

1. Site Monitoring & Coordination

- Act as a central point of contact for retrieving site-related information requested by management.
- Coordinate with site supervisors and department heads to obtain progress photographs, logbook entries, reports and specific recorded footage.
- Ensure requested site information is collected and shared within the required timelines.
- Assist management in tracking site-related updates and operational information.

1. Reporting & MIS

- Assist the HOD in compiling weekly progress reports by collecting information from various operational teams.
- Prepare structured summaries of surveillance observations, incident logs and camera/system health status.
- Consolidate operational data and present it in a explicit and organized format for management review.
- Maintain regular records of pending actions, updates and follow-ups.

1. Cross-Functional Operational Support

- Coordinate with internal departments, clients, vendors, site teams and other stakeholder

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 EA to Director (Ahmedabad)
🏢 Vintage Solution
📍 Ahmedabad