Position: Document Controller / Project Coordinator

Department: Projects

Experience: 2–8 Years

Qualification: Bachelor’s Degree

Employment Type: Full time

Location: Mangaluru

Key Responsibilities

1. Document Control

- Maintain and control all project-related documents, drawings, specifications, reports, approvals, and correspondence.
- Establish and maintain proper document filing and revision control systems.
- Ensure the latest approved drawings and documents are available to relevant teams.
- Manage document submissions, transmittals, approvals, and revisions.
- Ensure documents are properly named, numbered, dated, and archived.
- Track pending documents and approvals and follow up with concerned parties.

2. Project Coordination

- Coordinate with Project Managers, Design, Engineering, Procurement, Production, Logistics, and Site teams.
- Assist in preparing project schedules, trackers, and progress reports.
- Monitor project deliverables against agreed timelines.
- Follow up with internal departments on pending actions.
- Coordinate project meetings and prepare meeting minutes and action trackers.
- Track action items and ensure timely closure.
- Assist in coordinating material approvals, production, delivery, and site requirements.

3.



Client & Consultant Coordination

- Coordinate project-related submissions and correspondence with clients, consultants, and contractors.
- Follow up on approvals, comments, clarifications, and required revisions.
- Maintain records of client/consultant communications.
- Ensure responses and submissions are issued within agreed timelines.

4. Supplier & Production Coordination

- Coordinate with suppliers regarding drawings, samples, technical documents, production status, and delivery schedules.
- Follow up on production and delivery timelines.
- Maintain supplier/project status trackers.
- Coordinate with Procurement and Logistics to ensure materials are delivered as planned.

5. Reporting & Administration

- Prepare weekly/monthly project status reports.
- Maintain project dashboards and trackers.
- Highlight delays, pending approvals, and potential project issues to the Project Manager.
- Support preparation of project presentations and progress updates.
- Ensure project records are complete and properly maintained throughout the project lifecycle.

Pay: ₹20,000.00 - ₹35,370.96 per month

Work Location: In person

📌 Document Controller / Project Coordinator (Mangalore)
🏢 Riddhi Siddhi Design and Services
📍 Mangalore