Role & responsibilities

Job Summary

We are looking for a Purchase & Sales Support Executive to support day-to-day purchase activities, sales coordination, vendor/customer communication, documentation, and order processing. The candidate will coordinate with Purchase, Sales, Stores, Production, Accounts, and suppliers/customers to ensure smooth and timely operations.

Key Responsibilities

Purchase Support

- Prepare and process purchase orders (POs) as per approved requirements.
- Coordinate with suppliers for quotations, prices, delivery schedules, and order status.
- Follow up with vendors for timely delivery of materials.
- Maintain purchase records, vendor details, quotations, and related documents.
- Compare quotations and prepare purchase comparison statements.
- Coordinate with Stores regarding material receipt and pending deliveries.
- Support vendor development and maintain supplier communication.
- Follow up on pending/short/excess material deliveries and discrepancies.

Sales Support

- Prepare sales quotations, sales orders, and related documents.
- Coordinate with customers regarding orders, delivery schedules, and product requirements.
- Follow up with the Sales Team, Production, Stores, and Dispatch for timely order execution.
- Maintain customer order records and provide regular order-status updates.
- Coordinate with Accounts for invoices, payments,



and other sales-related documentation.
- Handle customer queries and ensure timely communication and follow-up.

General Responsibilities

- Maintain accurate MIS reports for purchase and sales activities.
- Update ERP/system records related to purchase and sales transactions.
- Prepare daily/weekly/monthly reports as required by management.
- Coordinate between internal departments to resolve operational issues.
- Ensure proper filing and documentation of purchase and sales records.
- Perform other duties assigned by the reporting manager.

Required Skills
- Good communication and coordination skills.
- Valuable knowledge of MS Excel, MS Word, and email communication.
- Basic knowledge of ERP/SAPsoftware systems.
- Good follow-up and negotiation skills.
- Ability to maintain records and prepare reports.
- Good organizational and time-management skills.
- Ability to work effectively with vendors, customers, and internal departments.

Key Performance Areas (KPI)
- Timely processing of purchase and sales orders.
- Vendor/customer follow-up and coordination.
- Timely delivery and order status tracking.
- Accuracy of documentation and ERP entries.
- Timely preparation of MIS and reports.
- Effective coordination with internal departments.

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