We are looking for a detail-oriented and proactive Commercial Operations Executive/Manager - Sales, Invoicing & Collections to manage day-to-day sales coordination, order processing, invoicing, customer coordination and collections activities.

The role will involve close coordination with sales, purchase, warehouse, logistics, suppliers, customers and accounts/finance teams to ensure smooth order execution and timely collections.

Key Responsibilities

- Handle day-to-day commercial and sales coordination activities for customers and suppliers.
- Process and maintain customer Purchase Orders (POs), sales orders and related documentation.
- Coordinate with sales, purchase, warehouse, logistics and accounts teams for timely order execution.
- Prepare, verify and coordinate customer invoices based on POs, sales orders, dispatch details and agreed commercial terms.
- Ensure invoices are shared with customers promptly and maintain proper invoice records.
- Track outstanding invoices and conduct regular payment follow-up through calls, emails and other communication channels.
- Maintain customer outstanding and ageing statements.
- Provide regular updates to management on collections, overdue payments and pending commercial activities.
- Coordinate with accounts/finance teams for payment receipt updates, ledger reconciliation and invoice-related issues.
- Follow up with customers regarding PO revisions, invoice discrepancies, credit notes, delivery documents and payment status.
- Coordinate supplier POs and related documentation with internal purchase teams.
- Check quantities, pricing and agreed commercial terms before processing orders.




- Maintain organised records of POs, sales orders, invoices, delivery documents and customer correspondence.
- Prepare MIS/reports related to sales orders, invoicing, receivables, collections and pending activities.
- Support the sales team in quotation preparation, order processing and customer documentation.
- Handle customer queries related to orders, invoices, deliveries and payments.
- Coordinate with relevant internal departments to resolve customer issues.
- Work with B2B products including food ingredients, stabilizers, emulsifiers, cleaning chemicals, packaging materials and related products.

Desired Candidate Profile

- Graduate in any discipline; B.Com / BBA / MBA preferred.
- Minimum 2 years of experience in commercial operations, sales coordination, order processing, invoicing, accounts receivable or a similar B2B role.
- Experience in food ingredients, chemicals, packaging, FMCG, trading or distribution is preferred.
- Solid understanding of Purchase Orders, sales orders, invoice processing and payment follow-up.
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to independently track pending orders, invoices and collections.
- Good working knowledge of MS Excel and MS Office.
- Experience with ERP/accounting software will be an advantage.
- Strong numerical, documentation and organisational skills.
- Accurate and detail-oriented approach.
- Ability to coordinate effectively with sales, purchase, warehouse, logistics and finance teams.

Job Location: Bangalore

Preferred Candidate Location: KR Puram, Ramamurthy Nagar (Rampura) and nearby areas

📌 Commercial Operations Executive/Manager (Bengaluru)
🏢 Speqta Foods u0026 Chemicals
📍 Bengaluru