: Assistant Manager – HR & Administration

Department: Human Resources & Administratio

Reporting to: Plant Head

Location: Koppal

Industry: Industrial Construction / Manufacturing / EPC Projects

Job Purpose To manage and coordinate all HR, employee relations, statutory compliance, workforce administration, and site support services. The role will ensure smooth workforce operations, compliance with applicable labour laws, timely payroll inputs, and effective administration of project or plant facilities. These responsibilities are commonly included in HR and administration roles at industrial and factory locations-Koppal

Key Responsibilities

Human Resources

Manage manpower planning, recruitment, mobilization, onboarding, and deployment.

Maintain employee personal files, joining documents, confirmation records, and HR databases.

Monitor attendance, leave, overtime, shift schedules, and workforce movement.

Coordinate monthly payroll inputs, wage sheets, deductions, incentives, and final settlements.

Handle employee grievances, counselling, disciplinary matters, warning letters, and notices.

Coordinate employee confirmation, transfers, promotions, separations, and exit formalities.

Support performance appraisal, training, induction, and skill-development activities.

Conduct employee engagement, welfare, and communication activities.

Prepare and submit monthly HR MIS, headcount reports, attrition reports, and manpower statements.

Industrial Relations and Labour Compliance

Ensure compliance with applicable labour laws and company policies.

Maintain statutory registers, records, returns, notices, and compliance documentation.

Coordinate EPF, ESIC, professional tax, labour licence, contract-labour, gratuity, bonus, and wage-related matters.

Monitor contractor compliance, including wage payments, attendance, statutory remittances, and employee documentation.

Coordinate with labour authorities, government departments, auditors, and inspectors.

Support statutory inspections,



internal audits, external audits, and compliance closures.

Maintain harmonious industrial relations with employees, workmen, contractors, and local stakeholders.

Handle domestic enquiries and disciplinary proceedings in coordination with management and legal advisors.

Administration

Manage day-to-day site or plant administration activities.

Oversee security, gate passes, visitor management, access control, and incident reporting.

Coordinate accommodation, transportation, canteen, housekeeping, sanitation, and welfare facilities.

Manage office stationery, uniforms, PPE, consumables, and general site requirements.

Coordinate vehicle deployment, fuel records, maintenance, and transportation schedules.

Manage vendor registration, service agreements, work orders, bills, and performance monitoring.

Coordinate office and accommodation maintenance, repairs, utilities, and facility services.

Maintain administrative records, licences, approvals, asset registers, and service documents.

Support emergency response, business continuity, and night-shift administration.

Monitor administrative expenses and assist in budget control and cost optimisation.

Coordination and Reporting

Coordinate with Project, Construction, Safety, Finance, Procurement, Security, and Legal departments.

Provide timely HR and administration updates to senior management.

Prepare manpower, attendance, payroll, compliance, accommodation, transport, and expense reports.

Ensure proper document control and timely submission of approvals and records.

Identify operational issues and recommend practical corrective actions.





Required Qualifications

MSW PM & IR

MBA Human Resources, Industrial Relations, or Personnel Management is preferred.

Additional certification in labour laws, payroll, or HR operations will be an advantage.

Experience

Approximately 8–12 years of relevant experience in HR, industrial relations, administration, manufacturing, EPC, or construction projects.

Experience in handling contract labour, site administration, payroll coordination, statutory compliance, and workforce mobilization.

Experience in industrial or project-site HR operations is preferred.

Required Skills

Good knowledge of labour laws and statutory compliance.

Strong understanding of payroll, attendance, leave, overtime, and wage processing.

Knowledge of EPF, ESIC, professional tax, labour licences, and contract-labour compliance.

Good communication, negotiation, coordination, and grievance-handling skills.

Ability to manage vendors, contractors, security agencies, and support-service providers.

Proficiency in MS Office, Excel, HRMS, and MIS reporting.

Solid documentation, follow-up, and problem-solving abilities.

Ability to work under pressure and manage day, night, and shift operations.

Key Performance Indicators

Timely and accurate payroll inputs.

Workforce availability as per project requirements.

Compliance with statutory requirements and audit observations.

Timely completion of onboarding and documentation.

Reduction in absenteeism, grievances, and employee-relations issues.

Effective management of contractors and vendors.

Timely submission of HR and administration reports.

Control of administrative expenses and service quality.

Smooth functioning of security, transport, accommodation, housekeeping, and welfare facilities.

Pay: ₹15,673.36 - ₹60,682.34 per month

Benefits

- Health insurance
- Paid time off
- Provident Fund

Work Location: Hybrid remote in Koppal, Karnataka

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