Job Title: Admin Supervisor – Housekeeping & Facilities

Department: Administration / Facilities

Location: Head Office

Employment Type: Full-Time

Experience: 4–7 Years

Reporting To: Admin Manager / HR & Admin Head

Job Summary The Admin Supervisor – Housekeeping & Facilities will be responsible for managing and supervising housekeeping operations, hygiene standards, facility upkeep, manpower, vendors, consumables, and maintenance coordination.

The role requires strong hands-on supervision, regular inspections, audit management, vendor coordination, reporting, and follow-up to ensure a clean, hygienic, safe, and well-maintained workplace.

Key Responsibilities

Housekeeping Operations

- Lead and supervise daily housekeeping operations and housekeeping manpower.
- Ensure proper deployment of housekeeping staff as per operational requirements.
- Monitor attendance, grooming, discipline, productivity, and performance.
- Ensure housekeeping SOPs, checklists, and service standards are followed.
- Conduct daily, weekly, and surprise cleanliness and hygiene inspections.
- Ensure overall cleanliness and upkeep of the premises.

Hygiene & Audit Management

- Conduct regular hygiene and cleanliness audits.
- Review audit scores and identify operational gaps.
- Prepare corrective action plans and ensure timely closure of gaps.
- Monitor recurring hygiene issues and implement preventive measures.
- Maintain audit reports, inspection records, and checklists.

Facility & Maintenance Coordination

- Ensure overall upkeep and maintenance of the premises.
- Coordinate for electrical, plumbing, AC/HVAC, civil maintenance, carpentry, general repairs, and other facility-related requirements.
- Track maintenance complaints and ensure timely resolution.
- Conduct regular facility inspections and report maintenance requirements.

Vendor Management

- Manage housekeeping and facility management vendors.




- Coordinate manpower deployment and ensure adequate staffing.
- Monitor vendor service quality and adherence to agreed standards.
- Verify vendor attendance, manpower deployment, and service delivery.
- Review and verify vendor bills against actual manpower/services delivered.
- Escalate service-quality and manpower-related issues and ensure corrective action.

Inventory & Consumables Management

- Monitor cleaning materials, consumables, tools, and housekeeping equipment.
- Maintain appropriate stock levels and ensure timely replenishment.
- Monitor consumption and minimize unnecessary wastage.
- Maintain records of material issuance and consumption.
- Ensure proper storage and handling of cleaning materials and equipment.

Manpower Management

- Monitor housekeeping manpower requirements and deployment.
- Track attendance, absenteeism, replacements, and manpower shortages.
- Ensure proper grooming, discipline, and workplace conduct.
- Coordinate with vendors/HR/Admin for manpower replacement or additional requirements.
- Monitor team productivity and service performance.

Documentation & MIS

- Maintain daily, weekly, and monthly housekeeping reports.
- Maintain audit scores, checklists, inspection reports, and corrective action records.
- Maintain housekeeping manpower and attendance records.
- Maintain vendor performance records and complaint trackers.
- Prepare monthly MIS related to housekeeping, hygiene, facilities, manpower, and vendor performance.
- Provide regular updates to the reporting manager.





Qualification & Experience

- Graduate in any discipline.
- Diploma/Degree in Hotel Management, Hospitality Management, Facility Management, or related field will be preferred.
- 4–7 years of relevant experience in housekeeping, facility management, hospitality, hotels, hospitals, large offices, or similar facilities.
- Experience in managing housekeeping teams and outsourced manpower.
- Experience in hygiene/cleanliness audits and SOP compliance.
- Experience in vendor management and service quality monitoring.
- Experience in facility and maintenance coordination will be preferred.

Required Skills & Competencies

- Strong leadership and team supervision skills.
- Good inspection and attention-to-detail skills.
- Robust follow-up and coordination abilities.
- Positive knowledge of housekeeping and hygiene standards.
- Vendor and manpower management skills.
- Good problem-solving and decision-making ability.
- Good communication and interpersonal skills.
- Basic knowledge of MS Excel, Word, and reporting/MIS.
- Ability to maintain records and prepare operational reports.
- Ability to work independently and manage multiple requirements.
- Strong ownership and accountability.

Preferred Industry Candidates from the following industries will be preferred:

- Hospitality / Hotels
- Hospitals
- Facility Management
- Large Corporate Facilities

Ideal Candidate Profile The ideal candidate should be a hands-on and disciplined supervisor with strong experience in housekeeping operations, hygiene audits, manpower supervision, vendor management, and facility coordination. Experience: 4–7 Years

Location: Head Office

Designation: Admin Supervisor – Housekeeping & Facilities

Contact No : (phone hidden) - Hr Snehal

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Admin Supervisor – Housekeeping & Facilities (Wadi)
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