LUNAR WAVE LLC

Admin / Office Administrator & Founder Support

- Location: Work From Office (Wagle Estate, Thane)
- Job Type: Full-Time
- Working Hours: 10 AM 7 PM

- Working Days: Monday Saturday
- Preferred male candidates only.

- Company Description

Lunar Wave LLC is a quick-growing digital products company that builds and scales global brands through performance marketing. The company creates and markets digital products using data-driven strategies and high-performing ad creatives across channels like Meta, Instagram, and TikTok. It is a fast-paced startup environment that emphasises execution, continuous testing, and measurable results.
- About the Role

We are looking for an organized, proactive, and responsible Admin / Office Administrator to manage the day-to-day administrative and facility operations of our office. You will make sure the office is well-stocked, clean, functional, and comfortable for employees and candidates. The role also includes direct support to the Founder with day-to-day administrative tasks, document handling, external follow-ups, and local errands. It needs strong coordination, follow-up, attention to detail, discretion, and ownership of routine operations.
- Key Responsibilities

1. Office Supplies & Inventory

- Maintain trackers for stationery, snacks, pantry supplies, coffee, cleaning supplies, and other consumables
- Check stock levels regularly and identify items to replenish
- Place orders and coordinate timely delivery
- Keep records of purchases, consumption, and pending orders

2. Pantry & Coffee Management

- Keep regular stock of coffee, tea, sugar, milk, snacks, and other pantry items
- Monitor coffee consumption and replenish on time
- Keep the pantry and coffee area clean and organized

3. Employee Support & Hospitality

- Coordinate birthday cakes and basic arrangements for employees
- Support employee requirements related to office facilities
- Help organize internal celebrations and office activities

4. Candidate Hospitality

- Welcome candidates arriving for interviews and guide them to the waiting/interview area
- Offer basic hospitality such as water or coffee
- Inform the concerned interviewer when a candidate arrives




- Ensure candidates have a professional and comfortable experience

5. Office Maintenance

- Monitor the condition of the office and identify maintenance needs
- Coordinate issues related to AC, Wi-Fi, electricity, plumbing, furniture, and appliances
- Maintain a maintenance tracker and follow up until issues are resolved
- Coordinate with technicians and service providers

6. Janitor & Housekeeping Coordination

- Coordinate with housekeeping staff for regular cleaning of workstations, pantry, washrooms, meeting rooms, and common areas
- Monitor cleanliness and hygiene standards
- Communicate housekeeping requirements and ensure timely completion

7. Society & Building Management

- Coordinate with society/building management and security on visitors, deliveries, access, and other requirements
- Maintain important building/society contact details
- Follow up on building-related issues affecting office operations

8. Vendor & Procurement Coordination

- Coordinate with vendors for supplies, maintenance, housekeeping, internet, and other services
- Compare quotations when required and coordinate purchases as per company requirements
- Track orders, deliveries, and vendor follow-ups
- Maintain an updated vendor/contact list

9. Administrative Records & Trackers

- Maintain accurate trackers for purchases, inventory, maintenance, and pantry supplies
- Keep bills, invoices, and receipts organized
- Track recurring services, renewals, and office-related payments

10. Office Readiness & Safety

- Ensure the office is ready for employees and visitors every working day
- Monitor basic safety and report potential concerns immediately
- Keep emergency contacts and facility information available
- Coordinate servicing of basic office equipment and safety facilities

11. Founder Support & Coordination

- Support the Founder with day-to-day administrative and coordination tasks
- Follow up with banks, vendors,



service providers, building management, and other external parties on behalf of the Founder
- Handle appointment bookings and basic logistical arrangements when required
- Take ownership of small operational tasks that would otherwise consume the Founder's time

12. Document Pickup, Drop-off & Courier

- Handle document pickup and drop-off at banks, CA offices, government offices, vendors, consultants, and other locations as required
- Coordinate couriering, collection, submission, and delivery of important documents
- Handle sensitive documents and information with discretion and confidentiality

13. Vehicle, Maintenance & Errands

- Assist with vehicle-related work such as servicing coordination, document collection, insurance paperwork, FASTag, and RTO-related coordination
- Coordinate personal and business maintenance tasks assigned by the Founder
- Purchase or collect business-related items locally when needed

14. Founder Task Tracking

- Maintain a tracker of Founder-assigned tasks
- Follow up until each task is completed

- Requirements
- Strong organizational and coordination skills
- Good follow-up and communication skills
- Ability to maintain trackers and records accurately
- Basic knowledge of Google Sheets / Microsoft Excel
- Ability to coordinate with vendors, employees, candidates, janitors, technicians, and building management
- Good attention to detail; responsible and dependable
- Ability to handle multiple administrative tasks at once
- Comfortable travelling locally within Thane/Mumbai for company or Founder-related work
- Ability to handle sensitive documents and information with discretion and confidentiality

- Professional and friendly personality

- What We Are Looking For
- Someone who takes ownership of the office and doesn't wait for problems to be reported
- Someone who notices when supplies are running low, follows up on maintenance issues, and keeps trackers updated
- A proactive coordinator who makes sure employees and candidates have a smooth experience at the office
- A dependable, discreet person the Founder can trust to take small operational tasks off their plate and see them through

📌 Admin / Office Administrator & Founder Support (Mumbai)
🏢 Arghyadeep Ghosh
📍 Mumbai