JOB DESCRIPTIONAccount Associate

Company: Excelus Communications

Location: Gurgaon, Haryana Sector 49, Sohna Road

Department: Finance & Accounts

Employment Type: Full-Time

Experience: 2–4 Years

Reporting To: Accounts Manager / Finance Head

About Excelus Communications

Excelus Communications is an Audio-Visual and IT solutions company providing professional AV integration, video conferencing, display solutions, IT peripherals, and related technology solutions to corporate and institutional customers.

We are looking for a detail-oriented and responsible Account Associate to support our Finance & Accounts function and ensure accurate and timely accounting operations.

Key Responsibilities1. Day-to-Day Accounting

- Record day-to-day accounting transactions in ZOHO/ Tally/ERP/accounting software .
- Maintain purchase, sales, expense, receipt and payment entries.
- Verify supporting documents, invoices and approvals before accounting.
- Maintain proper documentation and filing of financial records.
- Assist in maintaining accurate books of accounts.

1. Accounts Receivable

- Prepare and issue customer invoices as per approved quotations/POs.
- Track outstanding customer payments and maintain the Accounts Receivable ageing report .
- Follow up with customers for overdue payments in coordination with the sales team.
- Prepare customer ledger statements and resolve payment/accounting discrepancies.
- Ensure timely posting and reconciliation of customer receipts.

1. Accounts Payable

- Process vendor invoices after verifying PO, delivery documents and approvals.
- Maintain vendor ledgers and payment schedules.
- Reconcile vendor statements and identify outstanding invoices or discrepancies.




- Coordinate with procurement and operations teams for invoice/documentation requirements.
- Assist in preparing vendor payment proposals.

1. Bank & Ledger Reconciliation

- Perform regular bank reconciliations .
- Reconcile customer and vendor ledgers.
- Identify and resolve unmatched or incorrect entries.
- Assist in maintaining accurate books and schedules.

1. GST, TDS & Compliance Support

- Assist in preparation of data required for GST returns, TDS returns and other statutory compliances .
- Verify GSTIN, tax rates, HSN/SAC and tax calculations on invoices.
- Maintain TDS deduction records and supporting documentation.
- Coordinate with external consultants/CA for statutory requirements.
- Ensure required financial documents are available for audits and compliance activities.

1. MIS & Reporting

- Prepare periodic reports for:
- Customer outstanding / ageing
- Vendor outstanding
- Sales and purchase summaries
- Collections
- Expenses
- Bank balances
- GST/TDS-related data
- Assist management in preparing monthly financial MIS.
- Maintain Excel-based trackers and accounting schedules.

1. Coordination

- Coordinate with Sales, Procurement, Operations, Service and Management teams regarding invoices, collections, purchases and payments.
- Respond to customer/vendor queries related to invoices and account statements.
- Coordinate with auditors, CA and other external finance professionals whenever required.





Required Skills
- Good understanding of basic accounting principles.
- Working knowledge of Tally Prime / ERP accounting software .
- Good knowledge of MS Excel .
- Understanding of GST, TDS, invoicing and basic statutory compliance.
- Good reconciliation and analytical skills.
- Strong attention to detail.
- Valuable communication and follow-up skills.
- Ability to maintain confidentiality of financial information.
- Ability to work independently and meet deadlines.

Preferred Qualifications
- B.Com / M.Com / equivalent qualification.
- 1–3 years of relevant experience in Accounts/Finance.
- Experience in a B2B trading, distribution, IT, AV, system integration or similar business will be an advantage.
- Experience handling customer collections and vendor payments will be preferred.

Key Performance Indicators (KPIs)
- Accuracy and timeliness of accounting entries.
- Timely generation and submission of customer invoices.
- Accuracy of customer and vendor reconciliations.
- Timely follow-up and reporting of outstanding receivables.
- Timely completion of bank and ledger reconciliations.
- Accuracy of GST/TDS-related data.
- Timely submission of financial MIS.
- Proper maintenance of accounting records and supporting documents.

What We Are Looking For We are looking for someone who is responsible, detail-oriented, proactive and comfortable with numbers . The candidate should be able to independently manage routine accounting activities while coordinating effectively with internal teams, customers, vendors and external consultants.

Salary: As per experience and suitability

Location: Gurgaon

Joining: Immediate / Negotiable

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