Job DescriptionROLE SUMMARY: n
nThe Finance Operations Assistant will support the day-to-day transactional activities of the Finance team, with a primary focus on invoice matching, processing, and general finance administration. n
nThis role is operational in nature and requires strong attention to detail, accuracy, and the ability to work within established finance processes.n
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nKEY RESPONSIBILITIES: n
nDaily Tasks n
n• Monitor and manage the accounts payable inbox, responding to internal and supplier queries n
n• Import and process current supplier invoices into the 4PS system, ensuring accurate coding and data entry n
n• Run and refresh Continia reports to support invoice processing and workflow tracking n
n• Process and manage credit notes, including chasing outstanding credits from suppliers n
n• Clear invoice delegations and approval backlogs across multiple entities (including MAL and n
ndevelopment companies) n
n• Maintain accurate and up-to-date records of all transactions within the systemn
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nWeekly Tasks n
n• Attend team meetings to review workload, priorities, and process updates n
n• Perform bank detail checks for payment runs over £8,000 to ensure accuracy and prevent fraud n
n• Review finance dashboards to monitor invoice status, outstanding liabilities, and workflow performance n
n• Support the reduction of aged payables by investigating and resolving old or outstanding invoices n
n• Reconcile and review sales vs purchase ledger reports to identify discrepancies n
n• Carry out supplier statement reconciliations and follow up on any differences n
n• Process internal recharges (e.g., 80002 and other intercompany recharges) n
n• Raise ad hoc sales invoices as requiredn
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nMonthly Tasks n
n• Process sales staff recharges based on provided data n
n• Process sales staff commission invoices based on submitted information n
n• Raise invoices for OC (Overhead Contribution) and DM (Development Management) fees