Executive Assistant – Job Description

Position: Executive Assistant

Employment Type: Full-Time

Experience: 1–3 Years

Location: Hyderabad

Job Summary

We are looking for a proactive, organised, and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.

Key Responsibilities

• Manage the executive’s calendar, meetings, appointments, and daily schedule.

• Handle emails, calls, messages, and correspondence professionally.

• Coordinate with internal teams, clients, vendors, and external stakeholders.

• Schedule meetings and prepare agendas, presentations, reports, and documents.

• Maintain confidential documents, records, and important information.

• Assist the team with resume screening and shortlisting candidates based on job requirements.

• Coordinate interview scheduling and candidate communication as required.

• Support the employee onboarding process, including documentation and coordination with current joiners.





• Track assigned tasks, deadlines, and follow-ups to ensure timely completion.

• Assist with travel arrangements, meetings, events, and other official requirements.

• Coordinate and follow up with different departments on behalf of management.

• Prepare daily/weekly updates and reports as required.

• Support management in day-to-day administrative and operational activities.

• Handle urgent and ad-hoc tasks efficiently.

• Maintain professionalism and confidentiality at all times.

Requirements

• Bachelor’s degree in any discipline.

• 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.

• Excellent written and verbal communication skills.

• Strong organisational and time-management skills.

• Good knowledge of MS Office / Google Workspace.

• Strong follow-up, coordination, and problem-solving abilities.

• Ability to man

📌 Executive Assistant (Hyderabad)
🏢 Zithara.AI
📍 Hyderabad