Executive Assistant to the Director

Location: Mumbai | Experience: 5+ years | Full time | Management / Executive Office

About The Role

We’re seeking a dynamic and resourceful Executive Assistant to partner closely with our Director—someone who thrives in fast-paced environments, anticipates needs before they arise, and turns complexity into clarity. You’ll be more than a coordinator: you’ll be a trusted extension of leadership, helping shape priorities, streamline workflows, and ensure seamless execution across teams and geographies.

In this high-impact role, you’ll manage a demanding schedule, lead cross-functional coordination, safeguard sensitive information, and harness technology—including AI—to elevate efficiency and insight. If you’re detail-oriented, discreet, and energised by supporting strategic leadership, this could be the perfect next step for you.

What You’ll Do

• Executive & Calendar Leadership
• Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.
• Proactively prepare for meetings: draft agendas,



assemble background materials, and anticipate questions.
• Track action items post-meeting and ensure follow-through across teams.
• Strategic Follow-Up & Collaboration
• Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.
• Build strong relationships across departments to keep projects moving and decisions aligned.
• Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders.
• Insightful Documentation & Reporting
• Transform raw inputs into compelling reports, presentations, and management summaries.
• Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.
• Support business reviews, strategy sessions, and investor communications with polished deliverables.
• Professional & Discreet Communication
• Craft clear, confident, and tone-appropriate messages—w

📌 Executive Assistant to Director (Mumbai)
🏢 One Story
📍 Mumbai