To plan, coordinate and execute corporate events, ensuring smooth arrangements, timely stakeholder coordination and a high-quality guest experience.

Event Planning & Coordination
· Coordinate end-to-end planning and execution of company events, client events, launches, exhibitions, conferences and employee events.
· Prepare event checklists, timelines and activity schedules.
· Coordinate venue bookings, seating, décor, branding and other event requirements.
· Ensure activities are completed as per schedule.

Vendor & ServiceProvide Coordination
· Coordinate with event agencies, decorators, caterers, photographers, AV vendors, hotels and other service providers.
· Obtain quotations and coordinate vendor finalization and execution.
· Monitor vendor deliverables, timelines and quality.
· Ensure timely setup and dismantling.

Guest & Client Coordination
· Prepare and maintain guest/participant lists.
· Coordinate invitations, confirmations, registrations and attendance.
· Follow up with guests and clients regarding participation.
· Coordinate guest reception,



seating and hospitality requirements.
· Ensure VIP and management guests receive appropriate assistance.

Event Day Management
· Be present at the venue and coordinate event-day activities.
· Manage registration and guest arrival.
· Coordinate with housekeeping, security, catering, AV and support teams.
· Address last-minute requirements and issues.
· Coordinate with management and internal teams throughout the event.

Marketing & Branding
· Coordinate event branding, signage, invitations, standees, backdrops and promotional materials.
· Ensure company branding guidelines are followed.
· Coordinate with Marketing/Creative teams for event-related communication and collateral.

Budget & Documentation
· Prepare event budgets and track expenses.
· Obtain quotations and comparative statements where required.
· Coordinate purchase orders, invoices and vendor payments with Accounts/Admin.
· Maintain event-related records

📌 Events Coordinator (Bengaluru)
🏢 Vista Spaces
📍 Bengaluru