Overview

The PMO Coordinator supports effective portfolio, programme, and project governance by managing the end-to-end Work Request (WR) lifecycle and coordinating key PMO activities. The role is responsible for maintaining accurate and timely information across JIRA, SharePoint, and other PMO systems, while supporting planning, reporting, estimation, quote approvals, schedule readiness, actuals tracking, RAID management, and governance forums. The position proactively engages with stakeholders to ensure the timely progression of work, adherence to governance standards, and the effective management of risks, issues, and dependencies.

Key Accountabilities and main responsibilities

Strategic Focus

• Support the PMO Manager in coordinating portfolio, programme, and project activities across the APAC and EMEA portfolios.

• Promote the consistent application of PMO standards, templates, governance processes, and best practices throughout the project lifecycle.

• Provide accurate and reliable data, analysis, and reporting to support informed prioritisation, planning,



and delivery decisions by business leaders and stakeholders.

• Contribute to the continuous improvement of PMO processes, tools, dashboards, workflows, reporting capabilities, and overall stakeholder experience.

Operational Management

• Manage assigned Work Requests (WRs) throughout the full lifecycle, including intake, triage, high-level estimation (HLE), quote management, approvals, scheduling readiness, actuals processing, and closure activities.

• Triage recent Work Requests, validate mandatory information and project codes, route requests to the appropriate estimation or delivery stream, and prepare weekly governance and prioritisation meeting agendas.

• Coordinate with Subject Matter Experts (SMEs) to obtain high-level estimates and support the completion of E-Quotes within agreed service level timelines.

• Proactively track quote approvals, update workflow statuses upon approval, confirm sche

📌 PMO Coordinator (India)
🏢 MUFG Pension & Market Services
📍 India