• Diary management
• Arranging internal and external meetings
• Facilitating travel arrangements for the Managing Director
• Phone and email management – including screening and actioning incoming calls, and screening and drafting responses to emails
• Management of follow-up systems to ensure various business activities occur in a timely manner
• Co-ordination of Managing Director’s business-related matters
• Preparation of management reports, sensitive and confidential documents including correspondence, agendas and minutes of meeting etc.
• Preparation / distribution of meeting papers
• Updating organisational charts and other key documents
• Records Management including; updating, filing and maintaining electronic and hard copy databases.
• Provide administration assistance and backup support in Administration matters to Managing director as required.
Qualifications & Experience
• A degree or equivalent qualification
• Proven experience in executive support to the top leadership.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software tools.
• An ability to handle multiple tasks in a rapid-paced environment.
• A professional approach to managing sensitive and confidential information