Job Description:

An office administrator for a jeweller oversees daily back-office operations. They manage inventory, process billing, handle vendor communications, and maintain meticulous documentation for gold, diamond, and silver stock. They bridge the gap between sales teams and management to ensure a secure, compliant, and highly effective workflow. [1, 2, 3]

Key Responsibilities

1. Inventory & Stock Management
- Tagging & Barcoding: Ensure all jewellery items are correctly tagged with item codes, weight, purity, size, and pricing.
- Stock Audits: Regularly reconcile physical inventory with the jewellery management software to prevent discrepancies.
- Quality Verification: Verify actual weight on precision scales and check diamond carat counts and quality.
- Stock Movement: Oversee the transfer of stock between manufacturing units, warehouses, and the retail showroom. [1, 2, 3]

2. Documentation & Compliance
- Regulatory Compliance: Maintain accurate records for taxation (GST, TDS), hallmarking requirements, and legal documentation.
- Filing:



Keep detailed files for sales invoices, purchase receipts, and vendor contracts.
- Reporting: Prepare daily and weekly MIS (Management Information Systems) reports on sales performance, stock levels, and cash flow. [1, 2, 3, 4, 5]

3. Administrative & Financial Duties
- Billing & Accounts: Manage basic accounting, including processing payables and receivables, and reconciling bank statements.
- Petty Cash: Handle office petty cash, track daily expenses, and coordinate with the head accounting team.
- Vendor Coordination: Procure office and packaging supplies, and communicate with security, IT, and maintenance suppliers. [1, 2, 3, 4]

4. Team & Client Support
- Coordination: Act as a central point of contact between executives, store managers, goldsmiths, and external stakeholders.
- Client Handling: Assist with escalated customer queries, VIP appointments, and post-sale services like repairs.
- General Admin: Schedule m

📌 Office Admin For Jewellers (Raipur)
🏢 Vinayak Outsourcing Works
📍 Raipur