Job Description

Role Overview

The Shared Services Specialist will provide comprehensive administrative, operational, and project coordination support to the PM & OE Center (DHH India). This hybrid role requires solid organizational skills, stakeholder management capabilities, and the ability to handle end‑to‑end operational processes with efficiency.
The ideal candidate will have prior experience in administrative management, project coordination, and cross-functional stakeholder engagement.

Key Responsibilities
Administrative & Operational Support
- Deliver high-quality administrative support to the PM & OE Center leadership and broader DHH team.
- Manage calendars, meetings, documentation, records, and internal communication processes.

Event Management & Vendor Coordination
- Plan, coordinate, and execute internal events, engagement sessions, workshops, and leadership visits.
- Liaise with vendors for logistics, supplies, hospitality, and other operational requirements.
- Manage end-to-end vendor onboarding, invoice processing, and contract tracking.





Travel & Logistics Management
- Coordinate domestic and international travel arrangements for DHH team members.
- Manage travel supports requirements, including bookings, approvals, itineraries, and reimbursements.

Stakeholder Communication & Collaboration
- Facilitate seamless communication across DHH, leadership teams, enabling functions, and global stakeholders.
- Ensure timely dissemination of updates, actions, and project information.

DL (Distribution List) Management & Updates
- Maintain and regularly update organizational distribution lists and access groups.
- Ensure accuracy, compliance, and relevance of shared access.

Hospitality & Office Management
- Oversee hospitality arrangements for visitors, leadership meetings, and events.
- Support facility coordination, workspace readiness, and operational upkeep.

Partnership with Enabling Functions
- Collaborate closely with HR, Finance, IT, Facilities, a

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