TJob Title: Crew Assistant – Fleet Personnel Department Department: Fleet Personnel Reports To: Crewing Manager Industry: Ship Owning Location: Mumbai Job Purpose To provide administrative and operational support to the Fleet Personnel/Crewing Department in the effective planning, documentation, mobilization, and maintenance of crew for the company’s vessels, while ensuring compliance with company procedures and applicable maritime requirements. Key Responsibilities Assist the Fleet Personnel team in the planning and scheduling of crew changes, joining, and repatriation. Maintain and update crew records, databases, personnel files, and vessel-wise crew lists. Coordinate with vessels, crew members, manning agents, and other departments regarding crew-related matters. Check the validity and availability of passports, CDCs, visas, medical certificates, STCW certificates, training certificates, and other required documents. Assist in arranging crew travel, flights, hotels, transportation, and other joining formalities. Prepare and circulate crew joining instructions, travel details,



and relevant documentation. Follow up with crew members for expiring certificates, medicals, visas, and other documents. Assist with the preparation and maintenance of crew contracts, allotment details, leave records, and other personnel documentation. Support the Fleet Personnel Manager in maintaining crew matrices and vessel manning requirements. Check crew-related invoices against the relevant Purchase Orders (POs) and supporting documents for accuracy, completeness, and proper allocation. Process and record verified invoices and POs in Mari Apps, ensuring that the relevant vessel, cost code, and other required details are correctly entered. Coordinate with Accounts/Finance, procurement, manning agents, and other service providers regarding invoice and PO discrepancies or pending approvals. Follow up on pending invoices, POs, approvals, and payment-related queries to ensure timely process

📌 Crew Assistant (Mumbai)
🏢 Safesea Group
📍 Mumbai