The Personal Assistant will provide comprehensive administrative, organizational, and coordination support to the Managing Director/Director. The role will be responsible for managing schedules, meetings, correspondence, travel arrangements, documentation, follow-ups, and confidential information. The PA will act as a key coordination point between the management and internal/external stakeholders, ensuring smooth execution of priorities and timely follow-up on key matters.

Key Responsibilities
Executive & Calendar Management
Manage the Managing Director/Director's calendar, appointments, meetings, and commitments.
Schedule and coordinate internal and external meetings.
Prioritize appointments and ensure effective utilization of management's time.
Maintain a daily/weekly schedule and provide reminders for significant commitments.
Meeting & Follow-up Management
Coordinate meetings with HODs, senior management, clients, vendors, consultants, and other stakeholders.
Prepare meeting agendas, presentations, documents, and relevant information.




Record and circulate Minutes of Meeting (MOM), wherever required.
Track action points and follow up with concerned stakeholders to ensure timely closure.
Correspondence & Communication
Draft, format, and proofread emails, letters, reports, presentations, and other official communications.
Handle incoming and outgoing correspondence on behalf of management.
Coordinate with internal departments and external stakeholders on management's instructions.
Maintain professionalism and confidentiality in all communications.
Travel & Logistics Management
Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
Prepare detailed travel schedules and ensure all arrangements are completed in advance.
Coordinate meetings and appointments during business travel.
Maintain records of travel-related documents and expenses.
Documentati

📌 Administrative Coordinator Mumbai
🏢 Groupe Veritas
📍 Mumbai