Job description:

Company: Sphere Travel Media & Exhibitions
Location: Domlur, Bengaluru
Experience Required: 2–5 Years
Work Schedule: 6 Days a Week

About the Role

We are seeking a highly organized, proactive, and dependable Executive Assistant to work closely with the Founder of Sphere Travel Media & Exhibitions. This role demands strong multitasking abilities, attention to detail, and the ability to thrive in a fast-paced, agile workplace.

Key Responsibilities
Calendar & Schedule Management
Efficiently manage the Founder’s calendar, appointments, meetings, and daily priorities.
Communication Management

Screen calls, manage emails, draft responses, and ensure timely follow-ups on key matters.
Travel Coordination

Plan and manage domestic and international travel, including bookings, itineraries, and logistics. Prepare agendas, presentations, and reports; record minutes and track action points. Act as a liaison between the Founder and internal/external stakeholders, ensuring seamless communication. Assist in planning and executing travel media events and exhibitions. Handle sensitive information with utmost professionalism and confidentiality. Support day-to-day operations and special projects as required.

Required Skills & Qualifications
Meeting & Reporting Support




Stakeholder Coordination
Event & Exhibition Support
Confidentiality & Discretion
Operational & Ad-hoc Support
2–5 years of experience as an Executive Assistant or similar role
Excellent organizational and time management skills
Strong written and verbal communication skills
Proficiency in MS Office / Google Workspace
Ability to multitask and prioritize effectively
High level of discretion and professionalism
Robust attention to detail and problem-solving skills

Application Question(s):
How many years of experience do you have as an Executive Assistant or in a similar role?
Have you supported a Founder or senior leadership before? If yes, briefly describe your role
What kind of calendar and schedule management have you handled (e.g., volume of meetings per day, complexity)?
Describe your experience in handling travel arrangements (domestic/international)?
How do you prioritize tasks when everything is urgent? Give a brief example
Are you comfortable with a 6-day work week from our office at domlur in bengaluru?
If you get selected, Can you join immediately?
What is your current ctc?
What is your expected ctc?

Work Location: In person

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