Executive Assistant

Domnic Lewis has been mandated to hire for Executive Assistant

Key Responsibilities

Executive & Administrative Support
Manage the senior leader’s calendar, appointments, travel schedules, and logistics.
Coordinate leadership reviews, governance meetings, and site events, ensuring all materials and logistics are prepared.
Develop presentations, briefing documents, and executive communications with accuracy and clarity.
Handle confidential information with discretion and skilled judgment.

Program & Initiative Coordination
Support planning and execution of business or functional programs, tracking deliverables and timelines.
Partner with cross-functional teams to ensure timely follow-up and closure of action items.
Maintain dashboards, trackers, and periodic program updates for leadership visibility.
Assist with engagement, capability-building, and team development initiatives.

Vendor & Operations Management
Coordinate with vendors for meetings, events, and administrative requirements.
Oversee purchase order creation, invoice processing, and vendor payments with Finance and Procurement.
Support high-profile visits,



leadership offsites, and conferences.

Communication & Stakeholder Management
Liaise with internal and external stakeholders on behalf of the leader.
Draft and circulate announcements, updates, and meeting minutes.
Provide data consolidation, scheduling support, and follow-ups across leadership projects.

Skills & Competencies
Solid program coordination and execution abilities.
Excellent organizational, prioritization, and multitasking skills.
Proven integrity in handling confidential and sensitive matters.
Robust written and verbal communication.
Proficiency in Microsoft Office, Teams, and collaboration platforms.
Ability to build effective relationships and work seamlessly across teams.

Qualifications & Experience
Graduate degree with 8–12 years of experience in executive support or administrative leadership roles.
Experience managing programs, events, or cross-functional initiatives preferred.
Exposure to multinational or matrix organizations is an advantage.

📌 Executive Assistant Contract Mumbai
🏢 AstraZeneca
📍 Mumbai