Reporting To: Director
Location: [Kolkata / Office Location]
Employment Type: Full-Time

Job Purpose

We are looking for a reliable, responsible, well-mannered and trustworthy Executive who will work closely with the Director and provide complete support in his day-to-day personal, official, administrative and coordination work.

The candidate should be comfortable staying/working with the Director as required and should be available to manage urgent tasks, appointments, travel, documents, communication and other responsibilities assigned by the Director.

Key Responsibilities

1. Director’s Daily Support

- Assist the Director in managing day-to-day activities.
- Coordinate and manage the Director’s daily schedule and appointments.
- Remind the Director about meetings, calls and important commitments.
- Accompany the Director to meetings, events, site visits and other official requirements when required.
- Handle tasks assigned directly by the Director and ensure timely completion.

2. Personal Assistance

- Manage day-to-day personal requirements and errands of the Director.
- Coordinate personal appointments, shopping, bookings and other requirements as instructed.
- Assist in managing personal documents, files and important papers.
- Maintain complete confidentiality regarding the Director’s personal and professional matters.

3. Communication & Follow-Up

- Attend calls/messages when instructed by the Director.
- Take notes of important instructions and ensure proper follow-up.
- Coordinate with different departments and ensure assigned tasks are completed.
- Maintain a daily list of pending and completed tasks.

4. Confidentiality & Responsibility

- Maintain strict confidentiality of all personal, financial, business and family-related information.
- Should be trustworthy and disciplined.
- Should not disclose the Director’s schedule, conversations,



documents or personal information to any third party.
- Handle sensitive documents and information responsibly.

Required Skills & Qualities

- Good communication and interpersonal skills.
- Responsible, punctual and disciplined.
- Highly trustworthy and loyal.
- Good presence of mind and ability to handle urgent situations.
- Good knowledge of Kolkata/local areas will be an advantage.
- Basic computer knowledge – MS Word, Excel, Email and WhatsApp.
- Good coordination and follow-up skills.
- Ability to maintain confidentiality.
- Flexible with working hours as per the Director’s requirements.
- Willingness to travel with the Director when required.
- Valid Driving Licence and good driving skills will be an added advantage.

Educational Qualification

- Minimum 12th Pass / Graduate.
- Relevant experience as a Personal Assistant, Executive Assistant, Personal Executive, Office Assistant or Executive Support Staff will be preferred.

Experience

2–5 years of relevant experience preferred.
Freshers with excellent communication skills, discipline and a responsible attitude may also be considered.

Working Requirements

- The candidate should be flexible regarding working hours depending on the Director’s schedule.
- May be required to work beyond normal office hours on certain days.
- May be required to accompany the Director for meetings, travel, events and other engagements.
- The candidate should be physically present/available as required by the Director.

Ideal Candidate

The ideal candidate should be mature, polite, smart, presentable, trustworthy, proactive and solution-oriented. He should understand instructions quickly and complete assigned work without repeated follow-up.

Note: The position requires a high level of trust, confidentiality, flexibility and personal responsibility.

Pay: ₹10,667.81 - ₹21,841.20 per month

Benefits:

- Cell phone reimbursement
- Adaptable schedule

Work Location: In person

📌 Personal Assistant/Office Manager (Newtown)
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