Company: Indira Dairy
Location: Thiruvananthapuram, Kerala
Department: Accounts
Position: Manager – Accounts
Reporting To: Managing Director / Management
Team Reporting to the Position: Accounts Team, Dispatch In-Charge, Purchase Manager, Billing Executives and Cashiers

1. Job Purpose

To lead and manage the Finance, Accounts and Commercial functions of Indira Dairy, ensuring financial accuracy, effective cash and credit control, timely procurement, proper billing, efficient dispatch coordination, inventory control and strong internal controls.

The position will be responsible for coordinating and supervising the Accounts, Dispatch, Purchase, Billing and Cash functions and ensuring that these functions operate in an integrated and financially controlled manner.

2. Key Responsibilities
A. Finance & Accounts Management

- Overall supervision of the Accounts & Finance function.
- Ensure accurate and timely recording of all financial transactions.
- Review purchase, sales, expense, receipt, payment and journal entries.
- Ensure timely monthly closing of accounts.
- Review Trial Balance, Profit & Loss Account, Balance Sheet and other financial statements.
- Monitor receivables, payables, expenses and cash flow.
- Ensure proper reconciliation of customer, supplier, bank, cash and other ledger accounts.
- Establish and maintain appropriate financial controls and approval procedures.
- Provide financial information and analysis to Management for decision-making.

B. Accounts Receivable, Collections & Credit Control

- Monitor customer, distributor, agency and institutional outstanding balances.
- Review daily sales collections and ensure timely accounting and reconciliation.
- Monitor credit limits and payment terms of customers/agencies.
- Review route-wise and salesman-wise collections and settlements.
- Ensure timely follow-up of overdue payments.
- Investigate shortages, excess collections, billing discrepancies and settlement differences.
- Coordinate with Sales and Marketing teams regarding outstanding receivables.
- Recommend appropriate credit-control measures to Management.

C. Purchase Management

The Purchase Manager will report to the Manager – Accounts for commercial and financial control.

- Supervise the overall purchase function and ensure purchases are made as per approved requirements.
- Review purchase requisitions, purchase orders, quotations and supplier terms.
- Ensure proper comparison of quotations and commercial evaluation of suppliers.
- Monitor purchase prices, payment terms and supplier credit periods.
- Coordinate with Purchase, Stores, Production and Accounts regarding material procurement.
- Ensure purchase invoices are properly matched with purchase orders, goods received and supporting documents.
- Monitor supplier outstanding and payment schedules.
- Identify opportunities for cost reduction and better procurement terms.
- Review supplier performance and resolve commercial discrepancies.

D. Dispatch & Route Settlement Management

The Dispatch In-Charge will report to the Manager – Accounts for operational coordination, documentation and financial control.

- Supervise the dispatch and route-return settlement process.
- Ensure accurate preparation and verification of dispatch documents.
- Monitor daily route-wise dispatch, returns, damages, shortages and excesses.
- Ensure proper reconciliation between dispatched quantity, returned quantity, sales and collections.
- Review route settlement statements before finalization.
- Ensure no financial settlement is finalized without proper verification and authorization.
- Monitor vehicle-wise and route-wise discrepancies.
- Coordinate with Sales, Dispatch, Billing and Accounts to resolve settlement issues.
- Ensure proper documentation of shortages, damages, returns and recovery amounts.
- Monitor adherence to approved Dispatch and Route Return SOPs.

E. Billing Function

The Billing Executives will report to the Manager – Accounts.

- Supervise the overall billing function.
- Ensure accurate and timely preparation of sales invoices.




- Monitor billing against approved rates, customer details and sales orders.
- Ensure correct application of GST and applicable pricing.
- Review billing errors, cancellations, credit notes and debit notes.
- Monitor agency/customer-wise billing and outstanding balances.
- Ensure billing discrepancies are identified and corrected promptly.
- Coordinate with Sales, Dispatch and Accounts to ensure smooth order-to-billing processes.
- Establish appropriate controls to prevent duplicate, incorrect or unauthorized billing.

F. Cash & Cashier Management

The Cashiers will report to the Manager – Accounts.

- Supervise daily cash collection and cash-handling activities.
- Ensure cash received from sales, route collections and other sources is properly accounted for.
- Review daily cash closing and cash reconciliation.
- Ensure timely deposit of collections into the company's bank account.
- Monitor cashier-wise and route-wise cash balances.
- Ensure proper authorization for cash payments and petty cash expenses.
- Investigate cash shortages or excesses immediately.
- Maintain strict controls over cash handling and cash custody.
- Conduct periodic verification of physical cash and related records.

G. Inventory & Commercial Control

- Coordinate with Purchase, Stores, Production, Dispatch and Accounts for effective inventory control.
- Monitor purchase quantities, stock movement, consumption, wastage, damages and returns.
- Review physical stock reconciliation and investigate discrepancies.
- Monitor material and packaging costs.
- Ensure proper accounting of raw materials, finished goods and other inventory.
- Identify unusual wastage, shortages or financial leakages and report them to Management.

H. Statutory Compliance

- Ensure timely GST return filing and reconciliation.
- Supervise TDS compliance and related returns.
- Ensure proper accounting and coordination of PF, ESI and other payroll-related statutory deductions.
- Coordinate with statutory auditors, tax consultants and other skilled advisors.
- Ensure all statutory and financial records are properly maintained.

I. MIS & Management Reporting

Prepare and submit periodic reports to Management covering:

- Daily sales and collection
- Customer/agency outstanding
- Route-wise settlement
- Cash position
- Bank position
- Purchase and supplier outstanding
- Inventory and stock reconciliation
- Billing performance
- Dispatch and return reconciliation
- Expense analysis
- Cost analysis
- Monthly Profit & Loss
- Budget vs. actual performance
- Department-wise financial performance
- Other management reports as required

The Manager must highlight significant deviations, financial risks, shortages, leakages and control failures to Management promptly.

J. Internal Control & Risk Management

- Establish and maintain effective financial and commercial controls.
- Ensure segregation of duties between purchase, billing, cash, dispatch and accounting functions wherever practicable.
- Ensure all financial transactions have proper authorization and supporting documentation.
- Conduct periodic reconciliation between:
- Sales and Billing
- Billing and Dispatch
- Dispatch and Route Returns
- Route Returns and Accounts
- Cash Collection and Bank Deposits
- Purchase and Supplier Invoices
- Inventory and Accounting Records
- Identify control weaknesses and implement corrective measures.
- Prevent unauthorized purchases, incorrect billing, cash leakage and financial discrepancies.

3. Team Management

The Manager – Accounts & Commercial will have overall supervisory responsibility for:

- Accounts Team
- Dispatch In-Charge
- Purchase Manager
- Billing Executives
- Cashiers

Responsibilities include:





- Setting clear responsibilities and work standards.
- Monitoring daily performance and work completion.
- Reviewing reports submitted by each function.
- Conducting regular coordination meetings.
- Identifying operational and performance issues.
- Ensuring proper communication between departments.
- Training and guiding team members.
- Maintaining accountability for errors, delays and control failures within the respective functions.
- Ensuring proper delegation and backup arrangements.
- Escalating significant issues to Management without delay.

4. Key Performance Areas (KPIs)

- Accuracy and timely completion of accounts.
- Timely statutory compliance.
- Reduction and effective control of outstanding receivables.
- Accuracy of billing and reduction of billing errors.
- Proper daily cash reconciliation.
- Timely and accurate route settlement.
- Control of dispatch shortages, damages and returns.
- Purchase cost control and supplier management.
- Timely procurement without unnecessary stock accumulation.
- Inventory reconciliation and control.
- Timely submission of Management MIS.
- Reduction of financial leakages and operational discrepancies.
- Effectiveness of internal controls.
- Overall performance and coordination of the Accounts & Commercial team.

5. Qualification

- Bachelor's Degree in Commerce / Finance / Accounting.
- M.Com / MBA Finance / CA Inter / CMA Inter will be an added advantage.

6. Experience

- 5–8 years of relevant experience, preferably with 2–3 years in a managerial/supervisory position.
- Experience in dairy, FMCG, food processing, manufacturing, retail or other high-volume businesses will be preferred.
- Experience managing multiple functions such as Accounts, Purchase, Billing, Cash and Dispatch will be an advantage.

7. Technical Skills

- Strong knowledge of accounting principles and financial controls.
- Proficiency in Tally Prime / ERP systems.
- Advanced working knowledge of MS Excel.
- Good knowledge of GST, TDS and other applicable statutory requirements.
- Robust reconciliation and MIS reporting skills.
- Understanding of inventory and commercial controls.

8. Core Competencies

- Leadership and people management
- Financial discipline
- Commercial acumen
- Strong analytical and numerical ability
- Decision-making and problem-solving
- Attention to detail
- Strong follow-up and coordination
- Integrity and confidentiality
- Ability to identify financial leakages and control weaknesses
- Ability to manage multiple departments simultaneously

9. Authority & Accountability

The Manager – Accounts shall be responsible for ensuring that the Accounts, Purchase, Dispatch, Billing and Cash functions operate within the financial policies, approved procedures and internal controls of Indira Dairy.

The position shall have the authority to review, question, return for correction and escalate transactions or processes that do not comply with approved procedures, documentation requirements or financial controls.

The Manager shall remain accountable to Management for the accuracy of financial information, commercial discipline, cash and credit control, procurement controls, billing accuracy, dispatch reconciliation and overall financial integrity of the functions under his/her supervision.

Pay: From ₹35,000.00 per month

Benefits:

- Food provided
- Provident Fund

Ability to commute/relocate:

- Kovalam, Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- How many years of experience do you have in Accounts & Finance, and how many years in a managerial/supervisory role?
- Have you managed teams/functions such as Accounts, Purchase, Dispatch, Billing and Cash? If yes, please specify which functions and team size.
- Do you have experience in a dairy, FMCG, food processing, manufacturing or other high-volume business?
- What is your current monthly Gross/CTC, expected monthly Gross/CTC, and notice period?

Education:

- Bachelor's (Preferred)

Experience:

- accounts department handling: 5 years (Required)

Work Location: In person

📌 Manager Accounts (Kovalam)
🏢 INDIRA DAIRY
📍 Kovalam