Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and executive support. The role involves managing the Director’s schedule, coordinating meetings and communications, preparing reports and presentations, maintaining confidential information, and ensuring smooth coordination between the Director and internal/external stakeholders.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule internal and external meetings, including preparation of agendas and necessary documents.
- Handle emails, phone calls, correspondence, and other communications on behalf of the Director when required.
- Prepare presentations, reports, letters, minutes of meetings, and other business documents.
- Maintain confidential records, documents, and sensitive business information.
- Follow up with departments and stakeholders on tasks, decisions, and action points assigned by the Director.
- Maintain a tracker of important activities, deadlines, commitments, and pending matters.
- Coordinate with senior management, employees, clients, vendors, and other external stakeholders.
- Assist the Director in preparing for meetings by gathering relevant information and documents.
- Prepare and circulate meeting minutes and ensure timely follow-up on action items.
- Coordinate travel arrangements, itineraries, accommodation, and other logistics for the Director.
- Assist in organizing conferences, business events, presentations, and official engagements.
- Conduct research and compile information as required by the Director.
- Maintain an organized filing system for physical and digital documents.
- Support the Director in administrative and operational tasks as required.
- Ensure timely completion of assignments and provide regular updates on pending matters.




- Handle all information with a high degree of discretion and confidentiality.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Excellent follow-up and coordination skills.
- Ability to prioritize multiple tasks and work under deadlines.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail.
- Good interpersonal and relationship-management skills.
- Proficiency in MS Office / Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
- Ability to prepare qualified presentations, reports, and business correspondence.
- Strong problem-solving and multitasking abilities.
- Ability to work independently with minimal supervision.
- Skilled attitude and ability to interact confidently with senior management and external stakeholders.

Qualification & Experience

- Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
- 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
- Prior experience supporting a senior executive, Director, CEO, or senior management will be an advantage.

Key Attributes

The ideal candidate should be:

- Proactive and dependable
- Well-organized and disciplined
- Professional and presentable
- Trustworthy and discreet
- Confident and courteous
- Detail-oriented
- Result-oriented
- Flexible and adaptable

Key Performance Areas (KPIs)

- Effective management of the Director’s calendar and schedule
- Timely completion and follow-up of assigned tasks
- Accuracy and quality of reports, presentations, and documentation
- Efficient meeting and travel coordination
- Timely communication with internal and external stakeholders
- Maintenance of confidentiality and proper documentation
- Overall effectiveness of administrative support provided to the Director

Pay: ₹14,000.00 - ₹49,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 EA to Director (Nagpur)
🏢 SHRIRAM FOOD INDUSTRY
📍 Nagpur