Position: ‘’Executive Assistant ‘’ for Director. Reports to: Director (ABSTRA, CIPL Group of Companies)

Salary Range: 40,000 k - 60,000 k per Month

Department: Office of the Director.

Usual Working Location: Goregaon, Vasai, Virar (As per requirement, by Director) and if require, occasionally have to travel to our Establishments at Navi Mumbai and Chakan (Pune, PCMC) either with Director or alone.

Gender Male / Female, Age Criteria: 35 to 45 – 48 years (However, Preference for – Male Candidate)

Education: Education, Certifications or degrees needed to perform the job.

Graduate / Post-Graduate in Business Administration – Management Science – secretarial courses etc. / with 6 – 8 years of relevant experience as an ‘’Executive Personal Assistant’’ or ‘’Executive Assistant / Executive Administrator’’ - role’’,

Remuneration: either on Lumpsum basis OR on CTC basis Rs.50,000/- p.m. (May vary to some extent depending upon the Face to Face Interview)

Tentative Job Details/ Job description:

Provide sectorial, administrative & business support with analysis & planning. Providing accurate & timely information. Perform assigned administrative duties with a minimum of supervision; interact effectively with management, supervision, officials, and employees. Learn to adapt to new technology as it relates to office practices and procedures. Always maintain confidentiality of information, pay attention to detail, and work effectively despite interruptions. Internet research abilities and strong communication skills.

Duties and Responsibilities:

a) List in order of importance the duties and responsibilities of the job. Identify what is done and how it is done.

b) Indicate the tentative percent of time to be spent weekly on each responsibility. Do not include responsibilities that require

less than 5% of time.

· Assist the drafting of various types of business reports, analysis, work plans, memoranda,



provide accurate job in getting/uploading information. · Follow up of ongoing projects and works, assigned to/by Director · Provide secretarial, administrative and business support to Director such as necessary bookings / expense claims, hotel, flight and local transport, calendar management, various meeting arrangements, internal activities, departments co-ordination, etc. · Prepare, translate documents, announcements, emails, reports, etc. · Provide administrative and back-up support in the filing, preparation of task lists and relevant follow up activities. · General administrative duties such as faxing, database queries, sorting mail, meeting coordination, composing correspondence, presentation development, global teleconferences and video conferences, miscellaneous filing, record keeping, make arrangements for visitors, car rental arrangement, travel arrangements & hotel reservations for the Director, Senior Employees and Foreign visitors if any etc. 50%

· Receive and interact with incoming visitors, record, transcribe and distribute minutes of meetings;

· Call/organize with several Committees / Core Groups / Task Groups if any within the organization,

record, transcribe and distribute minutes of the meetings;

· Periodic submission of MIS Reports as directed by the Director

· Any other important assignments given by the Director. 25%

· Create and modify presentations, take minutes of meeting and submit / share to various concerned –

and monitoring of action plans management from them, prepare contracts,



correspondence, maintain

files, including records retention (hard and electronic copy) often of a highly confidential nature Interface

with facilities services, IT, third party vendors / contractors. Prepare expense reports 20 %

· Any other similar nature of work & support to the Director - as & when required 05%

Knowledge and Skills: Specialized knowledge and skills needed to perform the job.

Need to have fluent in both written and oral English, Hindi, Marathi. Any other Indian language will be an added advantage. Any other foreign language knowledge, will be an added advantage (e.g. German, Spanish, Korean, Japanese etc.) Must maintain a high level of discretion and confidentiality. Must be detail – results oriented, accurate, reliable, and organized. Combination of work experience of a - Family Driven Indian Companies as well as MNC organizations / culture, Need basis combination of extravert & Introvert, Good Communication skills with all concerned / stake holders. excellent Presentation Skills, technosavy in nature – Must be familiar with / learner about new communication technology and means. Should work in a strict Professional approach but not as a mere employee. Consider himself / herself – the Professional Business Associate. Robust attention to details, customer focus, problem solving, firm but cordial relations with all concerned, time management and desire to deliver service of the highest quality, must be Comfortable with technology including searching and retrieving information from the internet and intranet. Ability to learn, work independently and handle multiple tasks with efficiency and effectiveness. Familiar with standard concepts, practices, and procedures within the related administrative field.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (Virar)
🏢 Chhaparia Industries Pvt.Ltd
📍 Virar