AEP / ADP Coordinator – Airport Permits & Compliance

Company: HMBS Textiles Pvt Ltd
Department: Airport / Project Operations
Location: Airport Project Site
Employment Type: Full-Time

About the Role

HMBS Textiles Pvt Ltd is looking for an experienced AEP / ADP Coordinator – Airport Permits & Compliance to manage and coordinate all activities related to Aerodrome Entry Permits (AEP), Airport Driving Permits (ADP), vehicle inspections, driver training, AVSEC training, and airport access approvals for employees, workers, drivers, and other proposed entrants.

The ideal candidate should have prior experience working at or with airport authorities/airport projects and should be familiar with airport entry permit procedures, documentation, training requirements, and coordination with relevant airport departments.

Key Responsibilities

- Coordinate and process Aerodrome Entry Permit (AEP) applications for employees, workers, officials, and other proposed entrants.
- Process and coordinate Airport Driving Permit (ADP) applications for authorized drivers.
- Prepare and submit handwritten forms, application forms, Excel sheets, supporting documents, and other permit-related documentation.
- Upload and manage training requests through the IAA eLMS or applicable airport training portal/system.
- Coordinate with airport authority departments including:
- Engineering
- Security
- Apron Control
- Airport Operations
- Training Department
- Other concerned authority departments
- Coordinate vehicle inspection and approval requirements for project vehicles.
- Schedule and coordinate Driver Training and AVSEC Training for proposed entrants.




- Follow up regularly with concerned departments regarding the status of applications, training, inspections, and approvals.
- Maintain updated records of AEPs, ADPs, training certificates, vehicle approvals, renewals, and expiry dates.
- Ensure timely renewal of permits and prevent expiry-related access issues.
- Coordinate with employees, drivers, site management, security personnel, and airport authorities to resolve documentation or approval-related issues.
- Maintain a proper database/tracker for all airport entry permits, driving permits, training status, and pending applications.
- Ensure all applications are complete and submitted as per applicable airport authority requirements.
- Handle urgent permit-related requirements and follow up to minimize delays in project operations.
- Keep management updated regarding pending approvals, rejected applications, expired permits, and other compliance issues.
- Maintain confidentiality and proper documentation of airport access-related information.

Required Experience

- 2–5 years of relevant experience in airport permit/access coordination, AEP/ADP processing, airport administration, airport project coordination, or a similar role.
- Previous experience with airport projects, AAI/airport authorities, or airport contractors will be preferred.
- Practical knowledge of AEP, ADP, AVSEC training, driver training,



vehicle inspection, and airport access procedures is required.
- Experience in coordinating with airport authority departments is highly desirable.
- Familiarity with IAA eLMS or similar airport training/permit systems will be an advantage.
- Existing professional familiarity with relevant airport department processes and coordination channels will be preferred.

Required Skills

- Strong coordination and follow-up skills.
- Positive knowledge of MS Excel and documentation.
- Ability to prepare and manage multiple applications simultaneously.
- Good communication skills in English and Hindi.
- Strong attention to detail.
- Ability to work under strict timelines.
- Good understanding of airport security and access-control requirements.
- Ability to coordinate effectively with multiple departments and stakeholders.
- Strong record-keeping and documentation skills.
- Ability to independently handle permit-related activities from application to approval.

Educational Qualification

Graduate in any discipline from a recognized university.

A diploma/certification in Airport Management, Aviation, Administration, or a related field will be an added advantage.

Preferred Candidate Profile

The preferred candidate should be someone who can independently manage the complete AEP/ADP process, understands airport authority procedures, has prior experience coordinating entry permits, driving permits, vehicle inspections and AVSEC/driver training, and can ensure timely approvals through effective follow-up and coordination.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 AEP / ADP Coordinator (Kozhikode)
🏢 HMBS Textiles
📍 Kozhikode