Key Responsibilities

A. Pre-Joining Coordination

- Coordinate with selected candidates regarding their date of joining and pre-joining requirements.
- Share the joining instructions, required documents, and reporting details with candidates.
- Follow up with candidates for submission of required documents before joining.
- Maintain the joining pipeline and provide regular updates to the HR Manager.
- Ensure that all pre-employment requirements are completed before the date of joining.

B. Joining Formalities

- Conduct and coordinate the complete joining process for new employees.
- Verify and collect all required documents, including:
- Educational certificates
- Experience certificates
- Identity and address proof
- PAN Card and Aadhaar Card
- Passport-size photographs
- Bank account details
- Previous employment documents, wherever applicable
- Professional registration certificates for clinical staff
- Other documents as per organizational requirements
- Ensure completion of the Employee Joining Form and other prescribed HR forms.
- Obtain necessary undertakings, declarations, confidentiality agreements, and other joining documents.
- Coordinate pre-employment medical examination/fitness assessment wherever applicable.
- Ensure completion of background/credential verification as applicable to the position.

C. Credential & Document Verification

- Coordinate verification of professional and educational credentials for clinical and other applicable positions.
- Ensure valid registration/licensure documents are obtained from relevant councils or authorities.
- Maintain credential verification records in the employee file.
- Follow up on pending or incomplete verification documents.
- Escalate discrepancies or concerns to the HR Manager/HOD for appropriate action.

D. HRIS / Employee Master Data

- Create and update employee records in the HRMS/HRIS.
- Ensure accurate entry of:
- Employee name
- Employee ID
- Designation
- Department
- Date of joining
- Qualification
- Experience
- Salary/CTC
- Employment category




- Reporting department/HOD
- Coordinate with the concerned team for creation of official email ID, biometric/attendance access, ID card, and other system access.

E. Induction & Orientation

- Coordinate the New Employee Induction & Orientation Programme.
- Schedule induction sessions in coordination with HR and concerned departments.
- Ensure new employees are oriented on:
- Organizational structure
- HR policies and procedures
- Code of Conduct
- Attendance and leave rules
- Salary and statutory advantages
- Hospital rules and regulations
- Patient safety
- Infection prevention and control
- Fire and emergency codes
- Workplace safety
- Confidentiality and data privacy
- NABH-related requirements
- Maintain induction attendance and completion records.
- Coordinate department-specific orientation with the concerned HOD/Supervisor.

F. Employee File Management

- Prepare and maintain individual employee personal files.
- Ensure files contain all mandatory joining and employment documents.
- Maintain documents systematically in physical and/or electronic format.
- Regularly review employee files for missing or pending documents.
- Ensure confidentiality and appropriate access to employee information.

G. Coordination with Departments

- Coordinate with Nursing, Clinical, Medical, Administration, Finance, IT, Security, and other departments for smooth onboarding.
- Ensure timely communication of new joiners to concerned departments.
- Coordinate allocation of department, reporting authority, duty schedule, and other joining-related requirements.
- Follow up with departments regarding completion of onboarding activities.

H. Post-Joining Follow-Up

- Monitor completion of pending documents after joining.
- Track probation-related documentation and confirmation requirements.
- Follow up on pending credential verification, registration, medical fitness, and other compliance requirements.
- Maintain a New Joiner Onboarding Tracker.
- Prepare periodic reports regarding new joiners, pending documents, and onboarding status.

Pay: From ₹17,000.00 per month

Work Location: In person

📌 Executive - Human Resources (Moradabad)
🏢 ASIAN VIVEKANAND SUPER SPECIALITY HOSPITAL
📍 Moradabad