I'm looking for a highly organised, proactive and dependable Personal Assistant to help manage my day-to-day professional responsibilities, coordinate ongoing projects and ensure that important tasks move forward consistently.

This role goes beyond calendar management. You'll work directly with me to organise priorities, manage communication, coordinate with external stakeholders and bring structure to multiple ongoing projects.

The ideal candidate is someone who takes ownership, follows through without constant reminders and can turn discussions and ideas into clear action points.

Key Responsibilities

1. Daily Planning & Task Management

- Maintain a daily and weekly task list, calendar and priority tracker.
- Organise tasks based on urgency, importance and deadlines.
- Follow up on pending tasks and flag delays before they become problems.
- Convert discussions, voice notes and rough ideas into actionable task lists.
- Help maintain consistency across ongoing commitments and projects.

2. Communication & Follow-ups

- Draft professional emails, messages and follow-ups.
- Coordinate meetings, calls and appointments.
- Follow up with clients, vendors, consultants and other stakeholders.
- Maintain a record of conversations, commitments and pending responses.
- Prepare meeting agendas and document key decisions.

3. Project & Business Coordination

- Track progress across ongoing business projects and initiatives.
- Coordinate with freelancers, team members, vendors and external partners.
- Maintain project trackers, deadlines and status updates.
- Research relevant companies, people, opportunities and service providers.
- Help prepare presentations, proposals, documents and reports.

4. Personal Administration

- Organise documents, bills, appointments and other administrative matters.
- Maintain reminders for important deadlines and commitments.
- Assist with travel, bookings and other logistics when required.
- Keep digital files,



records and schedules organised.

5. Execution & Accountability

- Proactively identify pending tasks and determine the next action required.
- Bring prepared options and recommendations rather than simply reporting problems.
- Ensure agreed actions are followed through to completion.
- Provide a concise daily summary of completed tasks, pending items and decisions required from me.

Requirements

- Excellent organisational and time-management skills.
- Strong written and verbal communication.
- Comfortable using Google Workspace, spreadsheets, calendars and task-management tools.
- Good research, documentation and problem-solving abilities.
- High attention to detail and strong follow-through.
- Ability to work independently, prioritise tasks and manage multiple commitments.
- Professionalism, discretion and respect for confidential information.
- Comfortable working in a dynamic, entrepreneurial environment.

Prior experience as a Personal Assistant, Executive Assistant, Operations Assistant or Project Coordinator is preferred, but highly capable freshers may also apply.

What I'm Looking For

Someone who is dependable, resourceful, discreet and comfortable taking ownership of the operational details that keep things moving.

You should be comfortable working with an entrepreneur who thinks through ideas quickly and across multiple domains. Your role will be to help organise those ideas, establish priorities, maintain follow-through and ensure that key commitments don't get lost in the process.

I value initiative, clear communication, honesty and reliability over elaborate reporting or unnecessary meetings.

How to Apply

Please share your CV along with a short introduction covering:

- Your relevant experience and organisational skills.
- The tools you use to manage tasks, schedules and follow-ups.
- An example of a situation where you took ownership and ensured something was completed.

Pay: ₹10,667.81 - ₹41,841.20 per month

Work Location: Hybrid remote in Delhi

📌 Personal Assistant | Executive Assistant (Delhi)
🏢 Theo Hackie Digital
📍 Delhi