Job Title: Procurement & Vendor Coordinator Executive

No. of Vacancies: 1

Company: Rajesh Sharma Interior Designer LLP

Location: AC Market, Kolkata

Employment Type: Full-Time

Work Location: Work From Office

Department: Procurement / Operations

Salary: ₹15,000 – ₹25,000 per month (based on experience and qualifications)

Experience Required: 2–5 year

About the Role:

We are looking for a *Procurement & Vendor Coordinator Executive* to manage day-to-day procurement activities, vendor coordination, material sourcing, purchase follow-ups, and delivery schedules for our interior design and furniture-related projects.

The candidate will be responsible for ensuring that required materials are procured **on time, at the right quality and price**, while maintaining proper coordination between vendors, project teams, designers, accounts, and management.

Key Responsibilities:

* Handle day-to-day **procurement and purchasing activities** for interior and furniture projects.

* Source materials, products, hardware, fittings, furniture items, electrical items, civil materials, and other project requirements.

* Identify and coordinate with existing and current **vendors, suppliers, manufacturers, and contractors**.

* Obtain quotations from multiple vendors and prepare **quotation comparison statements**.

* Negotiate prices, payment terms, delivery schedules, and other commercial terms with vendors.

* Prepare and process **Purchase Orders (POs)** as per approved requirements.

* Follow up with vendors regarding order confirmation, production, dispatch, and delivery.

* Coordinate with project/site teams to understand **material requirements and delivery timelines**.

* Ensure materials are delivered to the correct site/location within the required timeline.

* Coordinate with vendors regarding material quality, quantity, specifications,



and replacement of defective or incorrect materials.

* Maintain proper records of **purchase orders, quotations, invoices, delivery challans, vendor details, and payment status**.

* Coordinate with the Accounts Department regarding vendor bills, invoices, advances, and pending payments.

* Maintain an updated **vendor database** including contact details, product categories, rates, payment terms, and performance history.

* Track pending procurement items and provide regular updates to management and concerned departments.

* Coordinate with designers and project managers to ensure materials are procured according to approved specifications.

* Support cost control by identifying alternative vendors and cost-effective material options without compromising quality.

* Monitor market prices and maintain awareness of commonly used interior, construction, furniture, and hardware materials.

* Resolve procurement-related issues such as delayed deliveries, shortages, damaged materials, incorrect specifications, and vendor disputes.

* Maintain proper documentation and ensure procurement processes are followed as per company requirements.

Key Skills Required:

* Good knowledge of *procurement and vendor management*.

* Experience in sourcing materials for *interior design, furniture, construction, or related industries* will be preferred.

* Good negotiation and communication skills.

* Strong vendor follow-up and coordination ability.





* Knowledge of interior/furniture materials, hardware, fittings, and related products will be an advantage.

* Good knowledge of *MS Excel / Google Sheets* for quotation comparison, purchase tracking, and MIS reporting.

* Ability to maintain proper documentation and records.

* Good organizational and time-management skills.

* Ability to handle multiple purchase requirements simultaneously.

* Strong attention to detail and cost-conscious approach.

* Ability to coordinate effectively with **Design, Site, Project, Accounts, and Management teams**.

Educational Qualification:

* Graduate in any discipline.

* Diploma/Degree in *Procurement, Supply Chain, Business Administration, Interior Design, Civil Engineering*, or a related field will be an advantage.

Preferred Experience:

Candidates with experience in any of the following industries will be preferred:

* Interior Design

* Furniture Manufacturing

* Construction

* Real Estate

* Building Materials

* Modular Furniture

* Hardware & Fittings

* Electrical / Plumbing Materials

* Architectural Products

Candidate Profile:

The ideal candidate should be *proactive, organized, commercially aware, and strong in vendor communication and follow-up*. The candidate must be comfortable working in a fast-paced project environment and should be able to manage multiple procurement requirements while meeting strict deadlines.

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s):

- Can you commute to AC Market, Shakespeare Sarani regularly?
- Are you an immediate joiner?
- How many years of experience do you have as a Procurement & Vendor Coordinator Executive?
- Are you comfortable with the salary range of ₹15,000 to ₹20,000?

Work Location: In person

📌 Procurement & Vendor Coordinator Executive (Kolkata)
🏢 Woodsman
📍 Kolkata