About The Role

We are looking for a highly organized and proactive Executive Assistant – Operations & Coordination to support senior management and ensure smooth coordination across business functions. The role involves executive support, follow-ups, MIS/reporting, meeting coordination, documentation, and cross-functional operational coordination.

Key Responsibilities

• Provide comprehensive administrative and operational support to senior management.
• Manage calendars, meetings, appointments, schedules, and follow-ups.
• Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
• Track action points, pending activities, deadlines, and commitments and provide regular follow-ups.
• Prepare MIS reports, presentations, trackers, dashboards, and management reports.
• Maintain and organize important documents, records, correspondence, and reports.
• Coordinate meetings, prepare agendas, record minutes of meetings, and track action items.
• Assist management in monitoring departmental activities and operational deliverables.




• Coordinate with teams such as HR, Finance, Sales, Procurement, Production, Supply Chain, and Administration as required.
• Handle confidential information and maintain a high level of discretion.
• Support business reviews, management meetings, and special projects.
• Monitor and follow up on emails, communications, and important requests on behalf of management.
• Ensure timely communication between management and concerned departments.
• Identify pending issues and proactively coordinate with stakeholders for closure.
• Perform other operational and administrative responsibilities assigned by management.

Required Skills

• Excellent communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Positive follow-up and task-management skills.
• Proficiency in MS Excel, PowerPoint, Word, and Outlook/email management.
• Strong reporting and MIS preparation skills.
• Ability to m

📌 Executive Assistant (Pathankot)
🏢 Majestic Basmati Rice
📍 Pathankot